State Board of Technical and Adult Education

Click here for a MS Word
document of the minutes

State Board Meeting Minutes
1800 CENTURY PLACE, SUITE 400
ATLANTA, GA

April 6, 2006
1:00 p.m.

MEMBERS PRESENT
Don Chapman
Ben Copeland
Michael Daniel
Mary Flanders
Cedric Johnson
Rhubarb Jones
McGrath Keen
Sandra Reed
Harold Reynolds
Allen Rice
Steve Rieck
Emerson Russell
Earl Smith
Larry Snellgrove
Ben Tarbutton
Jimmy Tallent

MEMBERS ABSENT
Roy Bowen
Sharon Douglas
Ann Purcell
Tyre Rakestraw

CALL TO ORDER
Pursuant to date and place stated above, Chairman Copeland called the meeting to order.

APPROVAL OF MINUTES
Upon a motion by Mr. Jones and second by Mr. Snellgrove, the Board approved March 2, 2006, State Board Minutes.

CHAIRMAN'S REPORT

1. The State Board’s legislation to allow the Board to suspend up to two meetings per year passed and is waiting Governor’s signature. This will be effective January 2007. In light of this bill, Chairman Copeland asked Mr. Chapman if he had a motion regarding the July, 2006, State Board meeting.

Upon a motion by Mr. Chapman, second by Mr. Reynolds the Board approved cancelling July 13, 2006 State Board meeting.

2. Chairman announced that in the next few months he would be working on committee assignments. He thanked everyone for the great job serving on the different committees but felt the need to regroup in order for everyone to get an opportunity to serve in different capacities. Chairman Copeland or Belva will be contacting each of you to discuss your preferences.

3. Chairman will be appointing a DTAE Five-Year-Vision Committee consisting of five or so State Board members and several College Presidents to come up with a 5-year plan to bring before the Board for their consideration.

4. Handouts – In the future, all handouts will be passed out in the Committees. Additional handouts will available for any Board member and will be placed on a table in the hall outside the Board room.

5. Moultrie State Board meeting will be May 3 & 4, in Moultrie.

COMMISSIONER’S REPORT

1. Commissioner called attention to Georgia Trend article featuring Chairman Copeland. He recognized Gabe Mathis as the graphic designer for the ad in the article advertising the Technical College System. He also called attention to the Atlanta Journal & Constitution article about DTAE’s Quick Start program.

2. Personnel – Assistant Commissioner for Adult Literacy, Dr. Josephine Reed-Taylor
will assume her duties on June 1, 2006; Cathy Brock began as Director
for GVTC on April 1; and Dr. Freida Hill’s title became official as Assistant
Commissioner of Tech Education, effective April l.

3. Presidential Search Update – West Central Tech’s candidate for President has been selected and will be brought before the Board for their approval during an executive session later in the meeting.

Southwest Georgia Tech will begin their presidential search with their first/organizational meeting on Wednesday, April 12, at the College. Lorette Hoover will be the Interim President.

4. Jackie Rohosky, Assistant Commissioner of Economic Development was asked to
introduce her staff who were instrumental in helping the state attract KIA in
locating in West Point, GA. Quick Start will be responsible for developing the
workforce training component for the next 5 years with assistance from
West Georgia Technical College as well as several other technical colleges. Quick
Start staff introduced were: Pam Griffin, Danny McConnell, Jeff Lynn, Sun Clinton,
Gary Wilson, and Lee Harper. Jackie gave the presentation made to the KIA
Leadership team. She also noted that Dr. Daryl Gilley held a 4-hour Korean cultural
Workshop for the local leadership in the LaGrange/West Point area. Commissioner
stated the KIA project is the largest workforce development project Quick Start has
ever undertaken.

5. Commissioner recognized Laura Gammage for her efforts throughout the 2006
Legislative Session. With her efforts and hard work, the agency was extremely
successful in accomplishing the following initiatives:

Laura presented a power point on the final budget.

COMMITTEE REPORTS

ACADEMIC STANDARDS & PROGRAMS

I. Placement of Local Board Member Appointment on Board Table
Upon a motion by Mr. Chapman, second by Mr. Reynolds, the Board approved for the technical colleges below, that the persons listed be appointed/reappointed to the local board of directors of the technical college.

II. Placement of Local Board Member Appointment on Board Table
Upon a motion by Mr. Chapman, second by Mr. Daniel and Mr. Rice, the Board approved for the technical colleges below that the names listed be placed on the Board table until the May meeting for consideration of approval of appointment to the local board of directors.

III. Approval of Diplomas and Degrees
Upon a motion by Mr. Chapman, second by Mr. Rieck, the Board approved that the college requests listed below to offer diploma and degree programs effective the quarter specified for each request. Any fiscal requirements to begin these programs must be approved through the standard budget approval process.

IV. Approval of Technical Certificates of Credit
Upon a motion by Mr. Chapman, second by Mr. Daniel and Mr. Rieck, the Board approved that the college requests listed below to offer technical certificates of credit effective the quarter specified for each request.

V. Program Terminations
Upon a motion by Mr. Chapman, second by Mr. Daniel and Mr. Snellgrove, the Board approved that the college requests listed below to terminate diploma, degree, and technical certificate of credit programs effective the quarter specified for each program.

Diplomas and Degrees

Technical Certificates of Credit

ADULT LITERACY

I. Certified Literate Community Program
Upon a motion by Mr. Johnson, second by Mr. Russell, the Board approved to adopt and present a resolution recognizing the Lumpkin County Literacy Coalition as a Participant in the Certified Literate Community Program.

II. GED Testing Fee to Lie on the Table
Upon a motion by Mr. Johnson, second by Mr. Russell, the Board approved to increase the GED Testing Fee from $55/battery to $65/battery and to increase the retesting fees from $11/test to $13/test, effective July 1, 2006 to lie on the table until the next regular State Board meeting.

AUDIT AND COMPLIANCE

Motions to be Approved

State Board Policy II. A. 1. a. Annual Budget Requests and Operating Budgets

1) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. A. 1. a. Annual Budget Requests and Operating Budgets.

2) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. A. 2. a. Accounting System.

3) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. A. 2. g. i. Bank Accounts.

4) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. A. 2. g. ii. Petty Cash Funds.

5) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. A. 2. g. iii. Georgia Sales and Use Tax.

6) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. A. 2. g. iv. Cooperative Nonprofit Organizations.

MOTIONS TO BE TABLED

State Board Policy IV. J. Articulation and Transfer

1) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II IV. J. Articulation and Transfer, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

2) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. B. Purchasing, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

3) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy I. C. 1. Maintenance for Campus Facilities, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

4) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. C. 7. Smoking, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

5) Motion is made that the proposed revisions to State Board Policy II. C. 12. Real Property Acquisitions and Leases, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

6) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy II. C. 6. Use of Alcohol, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

7) Upon a motion by Mr. Tarbutton, second by Mr. Reynolds, the Board approved the proposed revisions to State Board Policy IV. M. Instructional Live Works Projects, be placed on the Board table for consideration for approval at the next regularly scheduled meeting of the Board.

BUSINESS OPERATIONS, TECHNOLOGY AND ADMINISTRATION

Equipment Purchases and Contracts

1. Upon a motion by Mr. Rice, second by Mr. Rieck and Mr. Johnson, the board approved that the Commissioner be authorized to purchase for the technical colleges listed below the designated items or requested contracts at a cost not to exceed the amount stated by the technical college.

2. Upon a motion by Mr. Rice, second by Mr. Snellgrove, the Board approved to authorize the Commissioner to enter into a contract with Market Decisions for the time period of March-June 2006 to provide a marketing research program to measure awareness, image and perception of the Technical College System of Georgia and technical education as a career track among selected target audiences; cost not to exceed $99,962.00.

Comments from Members of the Board

COMMUNITY AND PUBLIC AFFAIRS

No motions and Jackie Rohosky gave update on KIA project from Commissioner’s report.

FACILITIES AND REAL ESTATE

Approval of Contracts

A. Upon a motion by Ms. Flanders, second by Mr. Johnson, the Board approved to authorize the Commissioner to enter into a contract with Integrated Building, Services, Inc., Marietta, Georgia, for the Re-roofing of the Main Building at Atlanta Technical College. The amount of the contract is $559,000.00. Funding for this project is from the $7.5 million cash appropriation for HVAC and Roof Repair projects.

B. Upon a motion by Ms. Flanders, second by Mr. Reynolds, the Board approved to authorize the Commissioner to enter into a contract with Southeast Roofing Solutions, Inc., Statesboro, Georgia for the Re-roofing of Building 800 at Augusta Technical College. The amount of the contract is $595,000.00. The project will be paid for from local funds at the College.

C. Upon a motion by Ms. Flanders, second by Mr. Reynolds, the Board aproved to authorize the Commissioner to enter into a contract with Engineering Contractors, Inc., Lizella, Georgia for Building “I” Parking Lot Expansion, Central Georgia Technical College. The amount of the contract is $1,080,000.00. The project is funded from Bond funds remaining from the construction of Building “I”.

D. Upon a motion by Ms. Flanders, second by Mr. Daniel, the Board approved to authorize the Commissioner to enter into a contract with Tucker Brothers Construction Co., Inc., Tifton, Georgia, for Media Center Modifications at East Central Technical College. The amount of the contract is $203,000.00. This project is being funded from local funds at the College.

E. Upon a motion by Ms. Flanders, second by Mr. Russell, the Board approved to authorize the Commissioner to enter into a contract with International City Builders, Warner Robins, Georgia for the construction of the Industrial Training Building at Flint River Technical College. The amount of the contract is $1,044,000.00. Funding for this project is from MRR funds and the $7.5 million cash appropriations HVAC and Re-roofing funds.

F. Upon a motion by Ms. Flanders, second by Mr. Daniel, the Board approved to authorize the Commissioner to enter into a contract with Engineering Contractors, Inc., Lizella, Georgia for Renovation of the Stairway at Griffin Technical College. The amount of the contract is $299,400.00. The project is being funded with $159,647.00 in Bond funds and $139,753.00 in local funds at the College.

G. Upon a motion by Ms. Flanders, second by Mr. Daniel and Mr. Johnson, the Board approved to authorize the Commissioner to enter into a contract with Peach State Roofing, Lawrenceville, Georgia, for the re-roofing of Collins Hall at North Georgia Technical College. The amount of the contract is $135,627.00. This project is funded from the $7.5 million cash appropriations for HVAC and Roof Repairs.

H. Upon a motion by Ms. Flanders, second by Mr. Snellgrove, the Board approved to authorize the Commissioner to enter into a contract with Southern Preservation Systems, Snellville, Georgia, for Roof and Wall Repairs at Southeastern Technical College. The amount of the contract is $190,553.00. Funding for this project is from the $7.5 million for HVAC and Roof Repairs.

Approval of Rental Agreement

A. Upon a motion by Ms. Flanders, second by Mr. Jones, the Board approved to authorized the execution of a rental agreement between Gwinnett Industries, Inc., as Landlord, and the Department of Technical and Adult Education, as Tenant, covering 19,320 sq. ft. of classroom space located at 1800 MacLeod Drive, Lawrenceville, Georgia at a monthly rental of $13,685.00 ($164,220.00 per yr./$8.50 per sq. ft. per yr.), and a parking area adjacent to said location at a monthly rental of $2,850.00, for the period beginning July 1, 2006, and ending June 30, 2007, with three one year options to renew beginning July 1, 2007, for use of Gwinnett Technical College.

Acquisition of Real Property

A. Upon a motion by Ms. Flanders, second by Mr. Reynolds, the Board approved to adopt the attached Resolution on the acquisition of 4.357 acres in Alma, Bacon County, Georgia, from the Bacon County Board of Commission for use as the site of the Bacon County Campus of Okefenokee Technical College.

Approval of Architectural Contract

A. Upon a motion by Ms. Flanders, second by Mr. Reynolds, the Board approved to authorize the Commissioner to enter into an architectural contract with the firm Richard + Wittschiebe Architects, Inc., Atlanta, Georgia, to provide architectural services for Project No. DTAE-214, Renovation of West Campus, West Georgia Technical College. The amount of the contract is $210,000.00.

RESOLUTION

OF THE STATE BOARD OF TECHNICAL AND ADULT EDUCATION WITH RESPECT TO THE ACQUISITION OF 4.357 ACRES OF LAND IN ALMA, BACON COUNTY, GEORGIA, FOR USE OF OKEFENOKEE TECHNICAL COLLEGE

WHEREAS: The State Board of the Department of Technical and Adult Education
is the legally constituted body charged with the responsibility of
developing and operating a statewide system of technical colleges; and

WHEREAS: Section 20-4-14(c)(2) Georgia Code Annotated, empowers the State
Board of the Department of Technical and Adult Education to receive
and hold title to property, equipment, money and materials; and

WHEREAS: The Bacon County Board of Commissioners has agreed to donate,
without cost, 4.357 acres of land to the State of Georgia, for use of the
Department of Technical and Adult Education and Okefenokee
Technical College; and

WHEREAS: The State Board of the Department of Technical and Adult Education
desires to acquire the said land for use of Okefenokee Technical
College;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The State Board of the Department of Technical and Adult Education does
hereby approve the acquisition of 4.357 acres of land in Alma, Bacon County,
Georgia located on 15th, 16th and 17th Streets, Alma, Georgia, from the Bacon
County Board of Commissioners for use of Okefenokee Technical College; and

2. The staff shall prepare appropriate requests to the State Properties Commission
seeking its approval of, and assistance with, the acquisition of said land in
accordance with applicable laws, policies and procedure.

Adopted this 6th day of April, 2006.

Respectfully submitted by:

______________________________________,
Chairman
State Board of the Department of Technical and Adult Education

______________________________________,
Director, State Board Operations
State Board of the Department of Technical and Adult Education

(STATE BOARD SEAL)

EDUCATION LIAISON COMMITTEE

Upon a motion by Mr. Reynolds, second by Mr. Tallent, the Board approved to go into an Executive session at 1:35 p.m. for personnel discussion. Meeting resumed at 1:50 p.m.

Upon a motion by Mr. Reynolds, second by Mr. Daniel, the Board approved the appointment of Dr. Irby (Skip) Sullivan as the President of West Central Technical College.

Upon a motion by Mr. Johnson, second by Mr. Tallent, the Board approved the reorganization of Adult Literacy. (See Attachment A below.)

ANY FURTHER BUSINESS

No further business.

ADJOURN

The meeting adjourned at 2:10 p.m.

_______________________________________
Belva Strickland
Executive Secretary to the Board

_______________________________________
Brenda Wise
Executive Assistant to the Commissioner

ATTACHMENT A

Board Minutes | Committees | Board Powers | Board Page | DTAE Home