Administrative Office Technology, Associate Degree

Fall 2001

 Program Standard and Course Guide

Table of Contents

 

 

ADMISSIONS

 

Standard Number:  AOT3-02-01 (Admission Requirements)

 

Standard Statement

 

Statewide admission requirements are implemented for the Administrative Office Technology, Associate Degree program.

 

Explanatory Comment

 

Admission refers to regular admission into an Associate Degree-granting program.

 

Statewide program admission requirements consider state and national occupational licensing and certifying requirements, where applicable.

 

The institution develops and implements clearly stated Associate Degree program admissions policies and procedures.

 

Admission requirements are related to the functions of the Administrative Office profession.

 

Evaluative Criteria

 

The institution develops, implements, and publishes clearly stated Administrative Office Technology, Associate Degree program admission and advanced placement policies and procedures.

 

The requirements for admission to the Administrative Office Technology Associate Degree program are:         

1. attainment of 16 years of age;

2. documentation of high school graduation or satisfaction of High School Equivalency Certificate requirements;

3. achievement of minimum regular admission scores on tests of reading, language, and math as specified in GDTAE document Minimum Program Entrance Scores; and

4. completion of application and related procedures.

 

Admission of transfer students to the Administrative Office Technology, Associate Degree program is contingent upon their meeting the following requirements:         

1. regular admission and good standing at a regionally accredited diploma or degree granting institution; and

2. proper completion of application and related procedures.

 

Standard Number: AOT3-02-04 (Provisional Admission Requirements)

 

Standard Statement

 

Statewide provisional admission requirements are implemented for the Administrative Office Technology Associate Degree program.

 

Explanatory Comment

 

Provisional admission is granted to qualified students who do not meet the regular admission requirements of the program.

 

Provisionally admitted students are allowed to take developmental studies courses and/or certain occupational courses as designated in the course sequence standard.

 

The institution develops, implements, and publishes clearly stated policies and procedures for entry into Associate Degree programs on a provisional basis.

 

Evaluative Criteria

 

Provisional admission to the Administrative Office Technology Associate Degree program is afforded those students who do not meet program requirements but do meet provisional admission requirements.

 

The requirements for provisional admission to the Administrative Office Technology Associate Degree program are: 

1. attainment of 16 years of age;

2. documentation of high school graduation or satisfaction of High School Equivalency Certificate requirements;

3. achievement of minimum provisional admission scores on tests of reading,  language, and math as specified in GDTAE document Minimum Program Entrance Scores; or recommendation by program faculty and designated admissions personnel on the basis of interview and assessment of student potential; and

4. completion of application and related procedures.

 

All Administrative Office Technology, Associate Degree program students initially admitted on a provisional basis meet regular admission requirements prior to graduation.

 

Provisionally admitted students whose English, math, and/or reading achievement levels do not meet regular program admission requirements are required to enroll in developmental studies courses approved by the State Board of Technical and Adult Education.

 

PROGRAM STRUCTURE

 

Standard Number:  AOT3-03-02 (Program Numbering System)

 

Standard Statement

 

A major Code of AOT3 and a CIP code of 52.0401 are applied to the Administrative Office Technology, Associate Degree program.

 

Explanatory Comment

 

Assignment of a statewide Major Code AOT3 and CIP Code of 52.0401 to the Associate Degree program is the basis from which statewide programmatic consistency is developed.

 

Each degree/diploma/certificate program complies with the assigned Major code(s) established in the relevant program-specific standards of the State Board of Technical and Adult Education.

 

Evaluation Criteria

 

Each authorized degree/diploma/certificate program is assigned a Major code and CIP code.

 

Each degree/diploma/certificate having a given Major code is consistent with all other programs throughout the state that have the same Major code.

 

Degree/diplomas/certificate programs having multiple specializations are assigned a specialization Major code for each option.

 

Standard Number:  AOT3-03-03 (Program Consistency and Sequence)

 

Standard Statement

 

The Administrative Office Technology, Associate Degree program utilizes essential course components consistent with statewide program requirements.  Specific course alphanumeric identification codes are assigned to each course.  Students are required to progress through two course categories in a developmentally valid sequence.

 

Explanatory Comment

 

Programs are assigned an identical Major Code AOT3 and are consistent statewide.  Each specific course is assigned an alphanumeric descriptor that serves as a statewide course identification code.

 

Evaluative Criteria

 

The Administrative Office Technology, Associate Degree program is assigned a Major Code of AOT3, and utilizes essential components designated for that program number statewide.  Program components include, but are not limited to:

 

Program Title

 

Administrative Office Technology, Associate Degree

 

Administrative Office Technology Degree Program Description

 

The Administrative Office Technology program is designed to prepare students for employment in a variety of positions in today’s administrative and business fields.  The Administrative Office Technology program provides learning opportunities, which introduce, develop, and reinforce academic and occupational knowledge, skills, and attitudes required for job acquisition, retention and advancement.  The program emphasizes the use of the keyboard and applications software.  Students are also introduced to accounting database and spreadsheet fundamentals.  Additionally, the program provides opportunities to upgrade present knowledge and skills or to retrain in the area of administrative office technology. Graduates of the program receive an Administrative Office Technology, Associate of Applied Technology degree.

 

 

Program Final Exit Point

 

Administrative Office Technology Associate Degree

 

Credits required for Graduation

 

100 minimum quarter hours credit required for graduation

 

APPENDIX A

 

Accreditation and Certification

 

The Administrative Office Technology program must conform to the Commission on Colleges (COC) or Commission on Occupational Education (COE) accreditation requirements and must not conflict with the accreditation criteria established by COC and COE.

 

Each Administrative Office Technology program must meet the requirements stated in Accreditation Standards as published by the Association of Collegiate Business Schools and Programs.

 

APPENDIX B

 

General Information

Administrative Office Technology, Associate Degree Program Curriculum Model

 

Suggested Course Sequence

 

The standard curriculum for the Administrative Office Technology program is set up on the quarter system.  A suggested sequence for the program is given below.  Technical colleges may implement the Administrative Office Technology program by using the sequences listed below or by using a locally developed sequence designed to reflect course prerequisites and/or corequisites.

 

First Quarter  

 

Second Quarter 

 

Third Quarter

 

 Fourth Quarter 

 

Fifth Quarter 

 

Sixth Quarter 

 

APPENDIX C

 

Suggested Equipment List

 

15 lb. continuous bond (1 box per   printer) Auto sheet feeder per printer (optional) Calculator, electronic Cash box Continuous form paper 9 2" x 11" Continuous forms tractor per printer Copyholders Copying machine, photocopy Date stamp, hand Date stamp, machine Dictating machine (recording machine) Diskette file Disks Duplicator, automatic printing E-mail Keyboard, screen, CPU and disk drive Electronic calculator Electronic stencil cutter Envelope (mail) sealer Fax machine Filing equipment, index or card files Filing equipment, rotary file Filing equipment, shelf file Filing equipment, upright visible Filing equipment, vertical correspondence Hand (rubber) stamp Imprinter (credit card machine) Intercom system Interoffice telephone (trainer) and communication line Laminating machine Laser printer Microfilm or microfiche reader Modems Mouse Overhead projector Paper, loose leaf Paper cutter Paper punch Paper shredder Personal computer software, database Personal computer software, desktop publishing Personal computer software, spreadsheet Personal computer software, word processing Personal computer terminal Photocopier Postage meter machine Postage (stamp) affixing machine Postal scale Printer ribbons Printer Printwheels (at least two styles processor) Ribbons Scanner Slide projector Staple remover Stapler, electric Stapler, hand Tape recorder Telephone answering device Telephone switchboard Time cards (handwritten) Time stamp machine

Typewriters, electric, or keyboard terminal   Updated: 09/30/04