State Board Approval Date:	05/03/01
Implementation Date:	Fall 2001
Last Updated:

Business Office Technology, Diploma

Fall 2001

Program Standard and Course Guide

Table of Contents

General Program Standards
SPECIFIC PROGRAM STANDARDS
Admission Requirements	BOT2-02-01
Provisional Program Admissions	BOT2-02-04
Program Numbering	BOT2-03-02
Program Course Consistency and Sequence	BOT2-03-03
Program Course List
Accreditation (Guide)	Appendix A
Suggested Course Sequence (Guide)	Appendix B
Suggested Equipment List (Guide)	Appendix C

ADMISSIONS

Standard Number: BOT2 –02-01 (Admission Requirement)

Standard Statement

Statewide admission requirements are implemented for the Business Office Technology Diploma program.

Explanatory Comment

Admission refers to regular admission into a Diploma-granting program.

Statewide program admission requirements consider state and national occupational licensing and certifying requirements, where applicable.

The institution develops and implements clearly stated Diploma program admissions policies and procedures.

Admission requirements are related to the functions of the Business Office Technology profession.

Evaluative Criteria

The institution develops, implements, and publishes clearly stated Business Office Technology Diploma program admission and advanced placement policies and procedures.

The requirements for admission to the Business Office Technology Diploma program are:

attainment of 16 or more years of age;
documentation of high school graduation or satisfaction of High School Equivalency Certificate requirements;
achievement of minimum regular admission scores on tests of reading, language, and math as specified in GDTAE document Minimum Program Entrance Scores; and
completion of application and related procedures.

Admission of transfer students to the Business Office Technology Diploma program is contingent upon their meeting the following requirements:

regular admission and good standing at a regionally accredited diploma or degree granting institution; and

proper completion of application and related procedures.

Standard Number: BOT2 02-04 (Provisional Admission Requirements)

Standard Statement

Statewide provisional admission requirements are implemented for the Business Office Technology Diploma program.

Explanatory Comment

Provisional admission is granted to qualified students who do not meet the regular admission requirements of the program.

Provisionally admitted students are allowed to take developmental studies courses and/or certain occupational courses as designated in the course sequence standard.

The institution develops, implements, and publishes clearly stated policies and procedures for entry into Diploma programs on a provisional basis.

Evaluative Criteria

Provisional admission to the Business Office Technology Diploma program is afforded those students who do not meet program requirements but do meet provisional admission requirements.

The requirements for provisional admission to the Business Office Technology Diploma program are:

attainment of 16 or more years of age;
achievement of minimum provisional admission scores on tests of reading, language, and math as specified in GDTAE document Minimum Program Entrance Scores; or recommendation by program faculty and designated admissions personnel on the basis of interview and assessment of student potential; and
completion of application and related procedures.

All Business Office Technology Diploma program students initially admitted on a provisional basis meet regular admission requirements prior to graduation.

Provisionally admitted students whose English, math, and/or reading achievement levels do not meet regular program admission requirements are required to enroll in developmental studies courses approved by the State Board of Technical and Adult Education.

PROGRAM STRUCTURE

Standard Number: B0T2-03-02 (Program Numbering System)

Standard Statement

A major Code of BOT2 and a CIP code of 52.0401 are applied to the Business Office Technology, Diploma program.

The Business Office Technology Program Specializations and the assigned specialization major code and CIP codes are as follows:

Specialization Title	Specialization Major Code	Specialization CIP Code
Business Office Specialist	BUT2	52.0401
Medical Office Specialist	MET2	51.0710
Legal Office Specialist	LOT2	22.0301

Explanatory Comment

Assignment of a statewide Major Code BOT2 and CIP Code 52.040102 to the Diploma program is the basis from which statewide programmatic consistency is developed.

Each degree/diploma/certificate program complies with the assigned Major code(s) established in the relevant program-specific standards of the State Board of Technical and Adult Education.

Evaluation Criteria

Each authorized degree/diploma/certificate program is assigned a Major code and CIP code.

Each degree/diploma/certificate having a given Major code is consistent with all other programs throughout the state, which have the same Major code.

Degree/diplomas/certificate programs having multiple specializations are assigned a specialization Major code for each option.

Standard Number: BOT2-03-03 (Program Consistency and Sequence)

Standard Statement

The Business Office Technology Diploma program utilizes essential course components consistent with statewide program requirements. Specific course alphanumeric identification codes are assigned to each course. Students are required to progress through two course categories in a developmentally valid sequence.

Explanatory Comment

Programs are assigned an identical Major Code BOT2 and are consistent statewide. Each specific course is assigned an alphanumeric descriptor that serves as a statewide course identification code.

Evaluative Criteria

The Business Office Technology Diploma program is assigned a Major Code of BOT2, and utilizes essential components designated for that program number statewide. Program components include, but are not limited to:

Program Title

Business Office Technology, Diploma

Program Description

The Business Office Technology program is designed to prepare students for employment in a variety of positions in today's automated offices. The program provides learning opportunities that introduce, develop, and reinforce academic and occupational knowledge, skills, and attitudes required for job acquisition, retention, and advancement. Additionally, the program provides opportunities to upgrade present knowledge and skills or to retrain in the area of Business Office Technology. Graduates of the program receive a Business Office Technology diploma with a specialization in one of the following: business office specialist; legal office specialist; or medical office specialist.

(Business Office Specialist Specialization)
Course Code	General Core Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
ENG 111	Business English [P] Program admission competency levels or ENG 097 and RDG 097	5	0	0	5	5
ENG 112	Business Communication [P] BUS 101, ENG 111	5	0	0	5	5
MAT 111	Business Math [P] Program admission competency level or MAT 097	5	0	0	5	5
EMP 100	Interpersonal Relations and Professional Development [P] Provisional admission	3	0	0	3	3
Courses Code	Occupational Course	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 101	Beginning Document Processing [P] Provisional admission	1	9	0	10	5
BUS 102	Intermediate Document Processing [P] BUS 101	1	9	0	10	5
BUS 103	Advanced Document Processing [P] BUS 102, ENG 111	1	9	0	10	5
BUS 105	Database Fundamentals [P] Program admission, SCT 100	1	4	0	5	3
BUS 106	Office Procedures [P] Program admission [P/C] BUS 101	5	0	0	5	5
BUS 107	Machine Transcription [P] BUS 102, ENG 111, SCT 100	1	4	0	5	3
BUS 108	Word Processing [P] SCT 100 and/or BUS 101	4	6	0	10	7
BUS 201	Advanced Word Processing [P] BUS 108, ENG 111	1	4	0	5	3
BUS 202	Spreadsheet Fundamentals [P] MAT 111, SCT 100	1	4	0	5	3
BUS 208	Office Accounting [P] MAT 111	5	0	0	5	5
SCT 100	Introduction to Microcomputers [P] Provisional admission	1	4	0	5	3
XXX xxx	Electives (Specialization Specific)					6
(Legal Office Specialist Specialization)
Courses Code	General Core Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
ENG 111	Business English [P] Program admission competency levels or ENG 097 and RDG 097	5	0	0	5	5
ENG 112	Business Communication [P] BUS 101, ENG 111	5	0	0	5	5
MAT 111	Business Math [P] Program admission competency level or MAT 097	5	0	0	5	5
EMP 100	Interpersonal Relations and Professional Development [P] Provisional admission	3	0	0	3	3
Courses Code	Occupational Course (Legal Office Specialization)	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 101	Beginning Document Processing [P] Provisional admission	1	9	0	10	5
BUS 102	Intermediate Document Processing [P] BUS 101	1	9	0	10	5
BUS 103	Advanced Document Processing [P] BUS 102, ENG 111	1	9	0	10	5
BUS 106	Office Procedures [P] Program admission [P/C] BUS 101	5	0	0	5	5
BUS 108	Word Processing [P] SCT 100 and/or BUS 101	4	6	0	10	7
BUS 158	Legal Terminology [P] Provisional admission	3	0	0	3	3
BUS 217	Legal Office Procedures I [P] BUS 102, BUS 158, ENG 112	4	6	0	10	7
BUS 218	Legal Office Procedures II [P] BUS 217, ENG 112	4	6	0	10	7
BUS 227	Legal Document Processing/Transcription [P] BUS 102, BUS 108, BUS 217, ENG 112	1	4	0	5	3
SCT 100	Introduction to Microcomputers [P] Provisional admission	1	4	0	5	3
XXX xxx	Electives (Specialization Specific)	+	+	+	+	3
(Medical Office Specialist Specialization)
Courses Code	General Core Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
ENG 111	Business English [P] Program admission competency levels or ENG 097 and RDG 097	5	0	0	5	5
ENG 112	Business Communication [P] BUS 101, ENG 111	5	0	0	5	5
MAT 111	Business Math [P] Program admission competency level or MAT 097	5	0	0	5	5
EMP 100	Interpersonal Relations and Professional Development [P] Provisional admission	3	0	0	3	3
Courses Code	Occupational Course	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 101	Beginning Document Processing [P] Provisional admission	1	9	0	10	5
BUS 102	Intermediate Document Processing [P] BUS 101	1	9	0	10	5
BUS 103	Advanced Document Processing [P] BUS 102, ENG 111	1	9	0	10	5
BUS 108	Word Processing [P] SCT 100 and/or BUS 101	4	6	0	10	7
BUS 208	Office Accounting [P] MAT 111	5	0	0	5	5
BUS 213	Medical Document Processing/Transcription [P] BUS 102, BUS 211, ENG 111	1	6	3	10	5
BUS 216	Medical Office Procedures [P] BUS 102, BUS 212	5	0	0	5	5
AHS 101	Anatomy and Physiology [P] Program admission	5	0	0	5	5
OR
BUS 212	Anatomy and Terminology [P] BUS 211	(5)	0	0	(5)	(5)
AHS 109	Medical Terminology for Allied Health Sciences [P] Provisional admission	3	0	0	3	3
OR
BUS 211	Medical Terminology [P] Program admission	(3)	(2)	0	(5)	(4)
BUS 226	Medical Office Coding, Billing and Insurance [P] BUS 101, BUS 211, BUS 212, ENG 111	5	0	0	5	5
SCT 100	Introduction to Microcomputers [P] Provisional admission	1	4	0	5	3

Program Final Exit Points:

Business office specialist, legal office specialist, or medical office specialist.

71 minimum quarter hours credit required for graduation.

APPENDIX A

The Business Office Technology, Diploma program must conform to the institutional accreditation requirements of the Council on Occupational Education (COE) or the Southern Association of Colleges and Schools Commission on Colleges (COC).

Business Office Technology students can be certified by the following agencies:

Civil Service

CPS - Certified Professional Secretary

State Merit

PLS - Professional Legal Secretary (National Association of Legal Secretaries)

APPENDIX B

General Information

Diploma Program Curriculum Model

Suggested Course Sequence

The standard curriculum for the Business Office Technology program is set up on the quarter system. A suggested sequence for each specialization in the program is given below. Technical colleges may implement the Business Office Technology program by using one of the sequences below or by using a locally developed sequence designed to reflect course prerequisites and/or corequisites.

Suggested Sequence for (Business Office Specialization)

First Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 101	Beginning Document Processing	1	9	0	10	5
BUS 106	Office Procedures	5	0	0	5	5
ENG 111	Business English	5	0	0	5	5
SCT 100	Introduction to Microcomputers	1	4	0	5	3
Total		12	13	0	25	18

Second Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 102	Intermediate Document Processing	1	9	0	10	5
BUS 108	Word Processing	4	6	0	10	7
ENG 112	Business Communication	5	0	0	5	5
Total		10	15	0	25	17

Third Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 103	Advanced Document Processing	1	9	0	10	5
BUS 201	Advanced Word Processing	1	4	0	5	3
BUS 202	Spreadsheet Fundamentals	1	4	0	5	3
MAT 111	Business Math	5	0	0	5	5
Total		8	17	0	25	16

Fourth Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 105	Database Fundamentals	1	4	0	5	3
BUS 107	Machine Transcription	1	4	0	5	3
BUS 208	Office Accounting	5	0	0	5	5
EMP 100	Interpersonal Relations and Professional Development	3	0	0	3	3
XXX.xxx	Electives (Specialization Specific)					6
Total		10	8	0	18	20

Suggested Sequence for Legal Office Specialization

First Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 101	Beginning Document Processing	1	9	0	10	5
BUS 106	Office Procedures	5	0	0	5	5
ENG 112	Business Communication	5	0	0	5	5
SCT 100	Introduction to Microcomputers	1	4	0	5	3
Total		12	13	0	25	18

Second Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 102	Intermediate Document Processing	1	9	0	10	5
BUS 108	Word Processing	4	6	0	10	7
ENG 112	Business Communication	5	0	0	5	5
Total		10	15	0	25	17

Third Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 103	Advanced Document Processing	1	9	0	10	5
BUS 158	Legal Terminology	3	0	0	3	3
BUS 227	Legal Document Processing/Transcription	1	4	0	5	3
MAT 111	Business Math	5	0	0	5	5
Total		10	13	0	23	16

Fourth Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 217	Legal Office Procedures I	4	6	0	10	7
BUS 218	Legal Office Procedures II	4	6	0	10	7
EMP 100	Interpersonal Relations and Professional Development	3	0	0	3	3
XXX.xxx	Electives (Specialization Specific)	+	+	+	+	3
Total		11	12	0	23	20

Suggested Sequence for Medical Office Specialization

First Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
AHS 109	Medical Terminology for Allied Health Sciences	3	0	0	3	3
BUS 101	Beginning Document Processing	1	9	0	10	5
ENG 111	Business English	5	0	0	5	5
SCT 100	Introduction to Microcomputers	1	4	0	5	3
Total		10	13	0	23	16

Second Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 102	Intermediate Document Processing	1	9	0	10	5
BUS 108	Word Processing	4	6	0	10	7
ENG 112	Business Communication	5	0	0	5	5
Total		10	15	0	25	17

Third Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
AHS 101	Anatomy and Physiology	5	0	0	5	5
BUS 103	Advanced Document Processing	1	9	0	10	5
EMP 100	Interpersonal Relations and Professional Development	3	0	0	3	3
MAT 111	Business Math	5	0	0	5	5
Total		14	9	0	23	18

Fourth Quarter

Courses Code	Course Name	Class Hours	D. Lab Hours	P. Lab/ O.B.I. Hours	Weekly Contact Hours	Credit Hours
BUS 208	Office Accounting	5	0	0	5	5
BUS 213	Medical Document Processing/Transcription	1	6	3	10	5
BUS 216	Medical Office Procedures	5	0	0	5	5
BUS 226	Medical Office Billing/Coding/Insurance	5	0	0	5	5
Total		16	9	0	25	20

APPENDIX C

Suggested Equipment List

Acoustical cover

Adding machine

Appointment calendar

Audio-visual equipment

Automatic sheet/envelope feeder

Binding machine

Bookcase

Calculator

Camera

Cassettes

Chalk

Clock

Continuous forms

Continuous paper

Copy holder

Correction tape

CRT filter

CRT terminal

Decollator

Desk

Desk calendar

Desk chair

Desk lamp

Desk organizer caddy (to hold pens, pencils, etc.)

Desk pad

Desk tray

Dictating machine

Dictionary

Diskette files

Diskette labels

Diskettes

Diskettes mailer

Drawer organizer

Envelopes

Equipment filter

Eraser

Facsimile machine

File basket

File cabinet

Fire extinguisher

Forms feeder/catcher

Fuses

Gummed reinforcements

Hole punch

Hyphenation reference

IDE (Interactive Display Emulator)

In/out locator board

Index pages, tabs

Labels

Laminator

Letter opener

Liquid correction fluid for typewriter

Mail scale

Memo holder

Menu-minder

Message pad

Metal fasteners

Microcomputer/monitor

Microfiche file

Microfilm

Minicomputer/terminal/monitor

Modem

Name plate

Office safe

Official Airline Guide

Operator manuals

Paper caddy

Paper clips

Paper cutter

Paper stand

Pencil sharpener

Pencils, pens, markers

Photocopier

Phototypesetter

Postage meter

Printer (daisy)

Printer (dot matrix)

Printer (laser)

Printer (thimble)

Printer stand

Printwheels

Push pins, thumb tacks

Reference manuals

Ribbons (printer, typewriter)

Rolodex file

Rubber bands

Ruler

Scissors

Scotch tape dispenser

Scratch pads

Security alarm Self-adhesive notes

Shredder

Side chair

Stack trays

Stamp machine

Stamp pad

Staple remover

Stapler

Staples

Stationery steno pads

Storage file

Tackboard

Telephone

Telephone answering machine

Telephone directory

Telephone index

Telex

Thesaurus

Tilt-top turntable

Toner for printer

Transparencies

TWX

Typewriter

Typewriter elements

Typewriter stand

Utility knife

Wall calendar

Wastebasket

Word processing software

Word processor (standalone or dedicated)

Work request forms

Work tables

Zip Code Directory

Posted.07/31/03

Updated: 09/30/04

Program Standard and Course Guide

ADMISSIONS

Standard Statement

Explanatory Comment

PROGRAM STRUCTURE

Standard Statement

Standard Statement

Explanatory Comment

Evaluation Criteria

Standard Statement

Explanatory Comment

Evaluative Criteria

Program Title

Program Description

Course Code

Occupational Course

APPENDIX A

Suggested Course Sequence

Suggested Sequence for (Business Office Specialization)

BUS 102

BUS 103

BUS 105

Suggested Sequence for Legal Office Specialization

BUS 102

BUS 103

BUS 217

EMP 100

Suggested Sequence for Medical Office Specialization

BUS 102

AHS 101

Course Name

BUS 208

APPENDIX C

Suggested Equipment List