State Board Approval Date:

     

Implementation Date (e.g., Fall, 0000):

     

Last Updated:

09/05/2000

Institutional Standards

Table of Contents

MISSION

(Statement) .....................................................    01-01-01

(Publication and Availability) ...........................    01-01-02

(Evaluation) ....................................................    01-01-03

ADMINISTRATION AND ORGANIZATION

(Organization and Management) .......................   01-02-01

(Participation) ..................................................   01-02-02

(Governance) ..................................................   01-02-03

EVALUATION AND PLANNING

(Evaluation) .....................................................   01-03-01

(Operational and Strategic Planning) .................   01-03-02

STAFF

(Plan) ...............................................................  01-04-01

(Orientation) ....................................................   01-04-02

(Compensation) ...............................................   01-04-03

(Professional Growth) ......................................   01-04-04

(Formal Evaluation) .........................................   01-04-05

(Administrative and Supervisory Staff - Qualifications)   01-04-06

(President - Responsibilities) ............................   01-04-07

(Faculty - Qualifications) ..................................   01-04-08

(Faculty - Responsibilities) ...............................   01-04-09

(Teaching Loads) .............................................   01-04-10

(Support Staff) ................................................   01-04-11

LIBRARY AND MEDIA SERVICES

(Plan) ..............................................................   01-05-01

(Financial Provisions) .......................................   01-05-02

(Facility) ..........................................................   01-05-03

(Accessibility) ..................................................   01-05-04

(Operational Procedures)..................................   01-05-05

(Staff)...............................................................   01-05-06

(Quality of Collection).......................................   01-05-07

(Orientation).....................................................   01-05-08

(Evaluation)......................................................   01-05-09

FINANCIAL RESOURCES

(Budgetary Plan) ...............................................  01-06-01

(Distribution of Funds)......................................   01-06-02

(Budgeting and Auditing Procedure)..................   01-06-03

(Financial Stability)...........................................   01-06-04

(Purchasing Policy)...........................................   01-06-05

(Tuition)...........................................................   01-06-06

(Student Fees)..................................................   01-06-07

(Refund Policy).................................................   01-06-08

(Evaluation)......................................................   01-06-09

PHYSICAL FACILITIES

(Evaluation and Planning) .................................   01-07-01

(Purpose) ........................................................   01-07-02

(Growth Potential)............................................   01-07-03

(Site)................................................................   01-07-04

(Building Design)..............................................   01-07-05

(Instructional Facilities).....................................   01-07-06

(Non-instructional)............................................   01-07-07

(Environmental Control)....................................   01-07-08

(Maintenance and Operation)............................   01-07-09

(Equity)............................................................   01-07-10

EQUIPMENT AND SUPPLIES

(Adequacy) ......................................................  01-08-01

(Safety)............................................................   01-08-02

(Management)..................................................   01-08-03

STUDENT SERVICES

(Plan)...............................................................   01-09-01

(Staff)...............................................................   01-09-02

(Orientation).....................................................   01-09-03

(Records Maintenance).....................................   01-09-04

(Financial Assistance).......................................   01-09-05

(Evaluation System) .........................................   01-09-06

(Student Grievances) .......................................   01-09-07

(Guidance).......................................................   01-09-08

PLACEMENT AND FOLLOW-UP

(Follow-up)......................................................   01-10-01

(Job Placement)................................................   01-10-02

(Placement and Follow-up Records).................   01-10-03

PUBLIC INFORMATION, MARKETING AND COMMUNITY RELATIONS

(Plan)...............................................................   01-11-01

(Financial Provisions)........................................   01-11-02

(Staff)...............................................................   01-11-03

(Evaluation)......................................................   01-11-04

(Publications) ...................................................   01-11-05

SPECIAL NEEDS

(Policy) ...........................................................   01-12-01

EQUITY

(Policy) ...........................................................   01-13-01

HEALTH AND SAFETY

(Policy) ..........................................................   01-14-01.


MISSION

Statement

 

Standard Number: 01-01-01

Standard Statement

A mission statement is developed and implemented by the institution.

Explanatory Comment

The mission statement represents the official statement of the institution about its educational objectives as defined by programs and services provided for its students.

The mission defines the nature of the educational process and the scope of services that are provided by the institution.  The mission is to establish and develop a skilled workforce through provision of high quality training for potential and current employees.

Evaluative Criteria

The institution has a clearly and concisely defined written mission statement that describes the educational services to be provided.

The mission is developed and implemented by the institution with broad input from the administration, faculty, support staff, board of directors, and the authorizing agency.

The mission reflects the beliefs, values, and attitudes of the community.

The mission determines the institutional role in meeting the education and training needs of business and industry.

The mission of the institution is in accordance with the mission of the State Board of Technical and Adult Education and the criteria of applicable accrediting agencies.

The mission reflects a desire to provide exemplary competency-based education to address the occupational/technical instructional needs of persons planning to enter or advance in the employment market.


MISSION

Publication and Availability

Standard Number: 01-01-02

Standard Statement

The mission statement of the institution is published and made available to the general public.

Explanatory Comment

Publication and dissemination of the mission statement promote public awareness of the role of the institution and accurately present its mission.

Evaluative Criteria

The institution publishes the mission statement in publications made available to the general public, such as the school catalog, faculty handbook, and student handbook.

The mission statement is accurate and current at the time of publication and is consistent in all publications of the institution.


MISSION

Evaluation

Standard Number: 01-01-03

Standard Statement

The mission statement is evaluated annually.

Explanatory Comment

Annual evaluation of the mission statement aids the institution in meeting its commitments to its constituency

Annual evaluation of the mission statement determines its adequacy in meeting current needs.

Evaluative Criteria

The annual evaluation of the mission statement assures consistency with the current practices of the institution.

Evaluation of the mission statement documents broad input from the administration, faculty, and board of directors of the institution.  The board of directors is comprised of individuals who are knowledgeable of the occupational education and employment needs of the community.

Evaluation of the mission statement considers internal changes in the institution as well as changes in the community and the employment market.  The process ensures that the occupational education programs offered by the institution  prepare students for employment and/or advancement in occupational fields by meeting standards of business and industry.

Evaluation of the mission statement is in accordance with requirements of the State Board of Technical and Adult Education Policy Manual and conforms with criteria of the applicable accrediting agency(ies).


ADMINISTRATION AND ORGANIZATION

Organization and Management

Standard Number: 01-02-01

Standard Statement

The organizational structure and managerial procedures of the institution facilitate the instructional process.

Explanatory Comment

The organizational structure of the institution is divided into functional areas.  The President directs functions including, but not limited to: instruction, student services,  administrative services, and economic development.

Evaluative Criteria

The organizational structure of the institution facilitates the instructional process and meets the basic staffing requirements stipulated in the State Board of Technical and Adult Education Policy Manual.

An adequate number of certified and qualified administrators, faculty, and support personnel is provided to ensure attainment of program goals and objectives.

The administration includes the President and personnel needed to manage and support the efficient operation of the institution.

Management procedures delineate the duties and responsibilities of each of the administrators, faculty, and support staff to fulfill the mission of the institution.

An institutional policy manual is developed and updated in accordance with the State Board of Technical and Adult Education Policy Manual.

The organizational chart shows the functional relationships among the personnel of the institution and is designed to promote the effective operation of educational programs and institutional services for students.

The organizational chart and policy manuals are published and disseminated.


ADMINISTRATION AND ORGANIZATION

Participation

Standard Number: 01-02-02

Standard Statement

The organizational structure and managerial procedures facilitate the effective interchange of ideas among all employees of the institution.

Explanatory Comment

The administration encourages communication of ideas through administrative councils and faculty, staff, and student committees.  These councils and committees provide a vehicle for individuals to contribute their knowledge and ideas for improving  the operation of the institution.

Evaluative Criteria

There are active faculty, staff, and student committees and  functional administrative councils.

Recommendations of  faculty,  student committees, and administrative councils are considered in the formulation of institutional policies and practices.

The managerial procedures for assuring communication are evaluated on a regular basis.


ADMINISTRATION AND ORGANIZATION

Governance

Standard Number: 01-02-03

Standard Statement

An appropriate authority is legally responsible for the operation of the institution.

Explanatory Comment

The appropriate authority for each institution varies depending on its local or state affiliation.

Evaluative Criteria

An appropriate authorizing agency dedicated to the mission of occupational/technical education assumes legal authority for the operation of the institution.

Policies established by the authorizing agency serve as guidelines for operational procedures and are written in a manner understandable to the institution and the community.

Authority for implementing policies established by the authorizing agency is delegated to the administrative personnel responsible for the institution’s operation.


EVALUATION AND PLANNING

Evaluation

Standard Number: 01-03-01

Standard Statement

The institution is evaluated annually.

Explanatory Comment

The institutional evaluation is a systematic, broad based, and interrelated process in which internal and external information is collected, synthesized, analyzed, and interpreted.

Evaluation of each major institutional function contributes to the overall institutional evaluation.

Annual evaluation of each program, as outlined in the general and program-specific standards of the State Board of Technical and Adult Education, is a crucial contributing factor in the overall annual institutional evaluation.

Evaluative Criteria

The internal evaluation process is designed to demonstrate to what extent the mission of the institution is being fulfilled.

The internal evaluation employs broad-based involvement of the faculty, administration, and persons external to the institution.

The internal evaluation is in compliance with the State Board of Technical and Adult Education Policy Manual and conforms with requirements of the applicable institutional accrediting agency(ies).

Evaluation results are used to improve institutional effectiveness.

The evaluation measures the current and future adequacy of the institutional

  1. mission;
  2. organization and administration;
  3. educational programs;
  4. staff;
  5. media services;
  6. financial resources;
  7. physical facilities;
  8. equipment and supplies;
  9. Student Services;
  10. placement and follow-up services;
  11. public information and community relations services;
  12. safety and health requirements;
  13. special needs requirements; and
  14. equity requirements.

 


EVALUATION AND PLANNING

Operational and Strategic Planning

Standard Number: 01-03-02

Standard Statement

The institutional strategic plan is reviewed annually and revised as necessary, and operational plans are developed and implemented annually based on the results of the institutional evaluation. 

Explanatory Comment

The strategic plan provides the basis for institutional direction, organization, administration and improvement of programs and services. The strategic plan is reviewed annually and revised as necessary, but at least once every five years.

The strategic plan provides a system for identifying new programs and services to meet the needs of the employment market served by the institution.

The operational plan provides a mechanism for analyzing the effectiveness of existing programs and services and for modifying or phasing out those which do not meet the needs of the employment market served by the institution or contribute to institutional effectiveness.

Evaluative Criteria

Strategic and operational planning are conducted for the following:

  1. mission;
  2. organization and administration;
  3. educational programs;
  4. staff;
  5. media services;
  6. financial resources;
  7. physical facilities;
  8. equipment and supplies;
  9. Student Services;
  10. placement and follow-up services;
  11. public information and community relations services;
  12. safety and health requirements;
  13. special needs requirements; and
  14. equity requirements.

Strategic and operational plans reflect the mission of the institution.

Strategic and operational plans are based on input from the institutional administration and faculty, program committees, and governing body.

The strategic plan includes information such as demographic studies, occupational surveys, curriculum development, cost estimates, potential enrollment figures (including disadvantaged and disabled), facility and equipment needs, instructor availability, and sources of sufficient funds so existing programs will not be jeopardized.

Strategic and operational plans are in compliance with the State Board of Technical and Adult Education Policy Manual and conform with requirements of the applicable institutional accrediting agency(ies).


STAFF

Plan

Standard Number: 01-04-01

Standard Statement

The staff plan provides for an adequate number of qualified administrative, faculty, and support staff.

Explanatory Comment

An adequate number of qualified staff is that number needed to operate the institution effectively and efficiently.

A Study on Staffing Needs of Technical and Adult Education Schools in Georgia is a possible resource for determining staffing needs.

Evaluation of the staff plan is a contributing factor in the annual overall institutional evaluation.

Evaluative Criteria

The institution has a staff plan that identifies administrative, instructional, and support staff needed to accomplish the purpose and objectives of the institution as determined by enrollment and specific program requirements.

The institution uses published staffing procedures to recruit, select, develop, and manage adequate numbers of administrative, faculty, and support staff.

The staffing procedures of the institution are nondiscriminatory.

A budget for staffing is prepared annually, and adequate funds are provided.

The staff plan is evaluated annually and revised as needed.

The staff plan is in accordance with requirements of the State Board of Technical and Adult Education Policy Manual and in conformance with requirements of the applicable  accrediting agency(ies).


STAFF

Orientation

Standard Number: 01-04-02

Standard Statement

An orientation is provided to new staff.

Explanatory Comment

Orientation activities vary.  Use of orientation activities such as formal meetings, supervisor counseling, or mentoring is dependent on situational needs.

Evaluative Criteria

Each new staff member is provided orientation to the mission and operational procedures of the institution.

Each new staff member is provided a written copy of the mission and operational procedures of the institution.

Each new staff member is provided a written job description specifying the duties and responsibilities of his or her position.


STAFF

Compensation

Standard Number: 01-04-03

Standard Statement

The salary guidelines established for each personnel classification in the institution provide a range of salary or compensation based on experience and education and the market conditions of the area.

Explanatory Comment

Salary guidelines are based on occupational experience, administrative experience, teaching experience, educational level, and/or appropriate demonstrated competencies required by the relevant job, and are implemented by taking into account the competitive industry compensation for comparable positions in the area.

Evaluative Criteria

The institution takes into consideration the recommended salary guidelines based on qualifications and experience when setting salaries.

The salary guidelines conform to the salary policies of the State Board of Technical and Adult Education and do not violate state or federal wage requirements.


STAFF

Professional Growth

Standard Number: 01-04-04

Standard Statement

A continuing staff development program is provided to increase the knowledge, skills, and/or abilities of administrative, instructional, and support staff in areas related directly to job responsibilities.

Explanatory Comment

The staff development program is flexible in meeting the needs of administrators, faculty, and support staff for professional growth opportunities and continuous improvement.

Evaluative Criteria

The institution requires each staff member to complete the requirements of a staff development plan annually.

The institution documents and compiles annual information on staff participation in professional growth activities.

The institution has staff development policies and procedures that enable faculty to experience training in a business or industry setting.

The staff development program of the institution provides and encourages periodic formal professional training for its administrators and supervisory personnel.

The support staff is provided appropriate in-service training related to their duties and responsibilities on a continuing basis.

The institution provides professional growth opportunities that involve all faculty, both new and experienced instructors, as described in a formal plan, and that include ongoing in-service to facilitate effective instructional delivery.

The staff development program meets or exceeds the requirements set forth in the State Board of Technical and Adult Education Policy Manual and is in conformance with requirements of the applicable accrediting agency(ies).


 STAFF

Formal Evaluation

Standard Number: 01-04-05

Standard Statement

A formal evaluation of each staff member is conducted.

Explanatory Comment

The use of appropriate procedures for evaluation of each administrative, faculty, and support staff member by a supervisor documents the performance and effectiveness of staff members in meeting the duties and responsibilities outlined in their job descriptions.  Evaluation of staff is a continuous process during the period of employment.

Evaluative Criteria

Each member of the administration, faculty, and support staff conducts and documents an annual self-evaluation.

A supervisor of each staff member conducts and documents an annual written formal evaluation and review of the performance and effectiveness of the staff member.  This evaluation procedure can include self-evaluation, peer evaluation, and student/customer evaluation.

Annual staff evaluations include a clear statement of the criteria against which individual performance is measured.

Evaluation criteria and procedures are made known to all concerned and are consistent within an employment category.

The institution provides guidelines for the use of annual evaluation results in establishing the development plan for each staff member.

The institution provides guidelines for the use of annual evaluation results in establishing the improvement plan for each program.


STAFF

Administrative and Supervisory Staff – Qualifications

Standard Number: 01-04-06

Standard Statement

The qualifications of the President and other administrative and supervisory staff include preparation and background needed to fulfill the duties and responsibilities of the position.

Explanatory Comment

The preparation and background of administrative and supervisory personnel include postsecondary education credentials and/or experience and/or demonstrated competence appropriate to their area of responsibility.

Evaluative Criteria

The qualifications of the administrative and supervisory staff satisfy the requirements specified in the State Board of Technical and Adult Education Certification Manual and the requirements of the applicable accrediting agency(ies). 

The administrative and supervisory staff of the institution have a background of occupational experience, occupational education, and/or professional administrative preparation.

The administrative and supervisory staff are able to communicate with business, industry, and the students and staff of the institution.

The administrative and supervisory staff are knowledgeable about occupational education as applied to business and industry, have experience related to one or more education programs of the institution, and demonstrate competencies appropriate to their area of responsibilities.

The administrative and supervisory staff are selected and hired in accordance with the State Board of Technical and Adult Education Policy Manual.


STAFF

President- Responsibilities

Standard Number: 01-04-07

Standard Statement

The President is responsible for directing the overall activities of the institution.

Explanatory Comment

The President  is responsible for organizing, directing, coordinating, and planning the activities of the institution.

Evaluative Criteria

The responsibilities of the President are in accordance with those specified in the State  Board of Technical and Adult Education Policy Manual.


STAFF

Faculty – Qualifications

Standard Number: 01-04-08

Standard Statement

The qualifications of the faculty include appropriate educational and occupational experience.

Explanatory Comment

All part-time and full-time faculties meet or exceed the certification requirements for their program.

Evaluative Criteria

The qualifications of each part-time or full-time faculty member meet or exceed the requirements specified in the State Board of Technical and Adult Education Terms and Conditions of Employment Manual and are in conformance with the requirements of the applicable accrediting agency(ies).


STAFF

Faculty – Responsibilities

Standard Number: 01-04-09

Standard Statement

Each faculty member contributes to the accomplishment of the instructional purpose of the institution.

Explanatory Comment

Contacts with business and industry enable the faculty to acquire current occupational information on methods and practices used in their occupational/technical area to assure congruence between the educational program and the job requirements in the work setting.

The State Board of Technical and Adult Education Policy Manual lists responsibilities for instructors, including duties such as working with laboratory reorganization, staff development activities, instructional materials development, and other activities.

Evaluative Criteria

The responsibilities of the faculty are in accordance with those specified in the State  Board of Technical and Adult Education Policy Manual.

Each faculty member obtains up-to-date information on current occupational/technical methods and practices from an active program advisory committee.

Program faculty documents their liaison activities with employers in the occupational field, including periodic visits and personal contacts.


STAFF

Teaching Loads

Standard Number: 01-04-10

Standard Statement

Faculty teaching loads allow for effective and efficient teaching.

Explanatory Comment

Factors affecting realistic teaching loads include type of program, size of facility, nature of training [theory, laboratory, clinical, or occupation-based instruction (OBI)], number of preparations, number of students taught, number of work stations, type of instructional methods, and help available from support staff.

Evaluative Criteria

Specific program standards are used to determine the appropriate teaching loads for faculty members.

The institution provides a staff of adequate size to support its instructional programs and implements a written plan for the equitable and reasonable assignment of staff responsibilities.

Teaching loads are in conformance with requirements of the applicable accrediting agency(ies).

Clerical personnel provide support for the efficient and effective operation of the institution.


STAFF

Support Staff

Standard Number: 01-04-11

Standard Statement

An adequate number of qualified support staff is employed to assure efficient and effective operation of the institution.

Explanatory Comment

All employees other than the administration and faculty are referred to as support staff.

Evaluative Criteria

Support staff are selected on the basis of their qualifications.

Clerical personnel maintain student and financial records, assist in producing instructional materials, prepare correspondence, reports, and other records, and assist with other institutional duties.

Custodial and maintenance services provide facility and grounds maintenance and housekeeping to assure efficient and effective operation of the institution.


LIBRARY AND MEDIA SERVICES

Plan

Standard Number: 01-05-01

Standard Statement

A written library and media services plan is prepared and implemented by the institution.

Explanatory Comment

Library and media services function primarily to support the instructional programs of the institution.

Library and media services provide access to relevant resources appropriate to the scope and mission of the institution..

Evaluative Criteria

The library and media services plan is reviewed annually.  The plan is based on input from the administration, faculty, students, library and media services staff, and an advisory committee.

The library and media services plan identifies the professional staff person responsible for implementation and coordination of library and media services, and the role and responsibilities of designated staff members or additional library and media staff.

The library and media services plan conforms with the requirements of the applicable accrediting agency(ies).

The institutional mission is reflected in the library and media services plan.

The size and population of the institution are considered when developing the library and media services plan.

Priorities for acquiring materials and establishing services are determined on the basis of user needs.

The operational and strategic plans and priorities of the institution are reflected in the library and media services plan.


LIBRARY AND MEDIA SERVICES

Financial Provisions

Standard Number: 01-05-02

Standard Statement

Adequate financial provisions ensure that resource materials and equipment meet the needs of all the educational programs.

Explanatory Comment

Technical and adult institutions provide instruction in program areas that are continually changing and expanding.  In order for library and media services to keep resource materials, including print, nonprint, and electronic, and equipment abreast of user needs, sufficient funding must be allocated.

Requests for improvement funds for library and media services are prepared and submitted through the Institutional Effectiveness System (IES) evaluation, planning, and budgeting process.

Evaluative Criteria

An annual budget is prepared by the library and media services staff with faculty and administrative input.

Financial support provides for purchasing resources and equipment in accordance with the library and media services plan.

Financial support provides for renting and leasing materials and equipment, as needed.

Financial support provides for repairs and regularly scheduled inspections of resource materials and equipment.

Financial support ensures that resource materials and equipment are updated continually.


LIBRARY AND MEDIA SERVICES

Facility

Standard Number: 01-05-03

Standard Statement

The library and media services facilities support a multi-faceted library and media program.

Explanatory Comment

The library and media services facilities are allocated space, equipment, and furnishings to accommodate a wide range of activities appropriate to support students and faculty in meeting the objectives of the instructional programs.

Evaluative Criteria

The facilities support the institution’s library and media services plan and are in conformance with requirements of the applicable accrediting agency(ies).


LIBRARY AND MEDIA SERVICES

Accessibility

Standard Number: 01-05-04

Standard Statement

Library and media services are readily available.

Explanatory Comment

Ease of accessibility contributes to the use of library and media services.

Evaluative Criteria

The facilities are conveniently located.

The facilities are accessible to all users and conform to the current ADA requirements.

All print, nonprint, and electronic resources and equipment are well organized and are made available for individual and classroom use.

Library and media services are accessible to day and evening students, faculty, and staff.

Sufficient print, nonprint, and electronic resources are available for individual use.

Information is disseminated throughout the institution about available resources and services.


LIBRARY AND MEDIA SERVICES

Operational Procedures

Standard Number: 01-05-05

Standard Statement

The operational procedures of library and media services include the elimination of outdated materials and equipment and the selection, acquisition, classification, and dissemination of current materials and equipment.

Explanatory Comment

Library and media services require an organized and coordinated system for managing, enlarging, and maintaining the resource collection.

The operational procedures of library and media services are based on a written policy developed from administration, faculty, support staff, and student input.

The operational procedures of library and media services provide for a multi-media approach.

The operational procedures of library and media services provide a records management system for the elimination of outdated resource materials and equipment.

The operational procedures of library and media services provide a records management system for the selection, acquisition, classification, and dissemination of print, nonprint, and electronic resources.

The operational procedures of library and media services provide print, nonprint, and electronic resources which are sufficient in quantity and which reflect the instructional and non-instructional needs of the institution.

The operational procedures ensure that resources reflect the diversity of the student body.


LIBRARY AND MEDIA SERVICES

Staff

Standard Number: 01-05-06

Standard Statement

An adequate number of qualified staff provides library and media services.

Explanatory Comment

Sufficient staff carries out the responsibilities of library and media services.  The size and diversity of the library and media services staff depends on the size of the institution, the number and types of programs offered, the organization of the institution, and the purpose of library and media services within the institution

Evaluative Criteria

A professional staff member is designated as responsible for the implementation and coordination of library and media services.

Library and media services staff are selected on the basis of qualifications specified in the State Board of Technical and Adult Education Terms and Conditions of Employment Manual, and in conformance with requirements of the applicable accrediting agency(ies).


LIBRARY AND MEDIA SERVICES

Quality of Collection

Standard Number: 01-05-07

Standard Statement

The quality of the collection and resources meets the needs of the institution.

Explanatory Comment

Collections are varied in reading levels to allow use by all students. The collection stimulates and sustains the intellectual curiosity of the students.

Evaluative Criteria

The collection supports all the programs offered at the institution.

The collection reflects the diversity and the academic levels of the students.

The collection reflects an awareness of developing occupational trends and instructional methods.

The collection addresses the non-occupational needs, in addition to the occupational needs, of the students.

Library and media services implement a policy governing the principles and procedures for maintaining the existing resource collection, selecting new resources, and removing obsolete resources.

Faculty and instructional supervisory personnel are involved in the selection of resources.

A current inventory of resources is maintained.

Resources of a business, professional, technical, and industrial nature are provided to facilitate the educational mission of the institution.

The on-site collection is expanded by participation in computerized networking systems, consortium agreements with state/local university systems, and cooperative lending programs.

 


LIBRARY AND MEDIA SERVICES

Orientation

Standard Number: 01-05-08

Standard Statement

An orientation to the library and media services is provided for all new staff and students.

Explanatory Comment

An orientation program increases use of library and media services by providing information to the administration, faculty, staff, and students.  The orientation serves to familiarize staff and students with library and media services operational procedures, operational hours, and equipment usage.

Evaluative Criteria

An orientation is provided for new staff when they assume job responsibilities.

An orientation is provided for new students.

The library and media services orientation is designed to teach new users how to obtain individual assistance, access bibliographic information, and access materials.


LIBRARY AND MEDIA SERVICES

Evaluation

Standard Number: 01-05-09

Standard Statement

An evaluation of the media services plan is performed annually and the information used to improve library and media services.

Explanatory Comment

The effectiveness of library and media services is dependent on the ability to meet the changing needs of the institution.  Information about the curriculum, facility size, and number of persons to be served provides a basis for determining if user needs are being adequately met.  As the institution reviews and revises its mission, objectives, and programs, the library and media services plan is reviewed and revised.

Evaluative Criteria

An advisory committee is involved in assessing and developing library and media services.

The evaluation is based on the operational and strategic plans and priorities of the institution.

The evaluation is based on the mission and objectives of the institution.

The evaluation is based upon the goals and content of the existing curriculum.

An evaluation of program content resource materials reflects current and developing industry standards and practices.

Evaluation based on inventory of resources, shelf capacity, seating capacity,  proper storage, and maintenance measures the adequacy of present facilities.

Print, nonprint, and electronic resources and equipment are compatible and current.

Annual studies evaluate student and faculty use of library and media materials and services.

 Results of evaluation are used to improve the effectiveness of library and media services.


FINANCIAL RESOURCES

Budgetary Plan

Standard Number: 01-06-01

Standard Statement

A written budgetary plan is prepared and implemented by the institution.

Explanatory Comment

The budgetary plan affects every aspect of the institution.

Evaluative Criteria

The budgetary plan is prepared annually.

The budgetary plan is based on input from the entire staff.

The budgetary plan demonstrates responsible financial management with funds sufficient to maintain quality educational programs and to complete the training of all students enrolled.

The budgetary plan and procedures are in accordance with policies set forth in the State  Board of Technical and Adult Education Policy Manual.


FINANCIAL RESOURCES

Distribution of Funds

Standard Number: 01-06-02

Standard Statement

The annual budget allocates sufficient funds and revenues for institutional and program operation.

Explanatory Comment

Adequate funding for each aspect of the institution is addressed in the annual budget.  Internal and external planning, in combination, ensure that allocated funds meet the various needs of the institution.

Evaluative Criteria

The budget reflects the operational and strategic plans and priorities of the institution.

The internal budget is based on the mission and objectives of the institution and is directly related to the estimated number of students to be served.

The external budget is based on institution size and the estimated number and type of students to be served.

The budget ensures sufficient distribution of funds and revenues for instructional and non-instructional programs, administration, plant maintenance, equipment, supplies, custodial and security services, and personnel.

The budget is in accordance with policies set forth in the State Board of Technical and Adult Education Policy Manual.


FINANCIAL RESOURCES

Budgeting and Auditing Procedure

Standard Number: 01-06-03

Standard Statement

The budgeting and auditing procedure provides for proper administration of finances.

Explanatory Comment

The budgeting and auditing process is an organized system for identifying and recording all institutional expenditures.  The system facilitates fiscal responsibility and the efficient management of financial resources.

Evaluative Criteria

The budgeting and auditing procedure is in accordance with relevant local, state, and federal requirements.

The procedure identifies and documents program expenditures, plant and equipment additions, receipts of deposits, and disbursements and provides evidence of proper safeguarding and management of funds and revenues.

The procedure ensures that student financial aid is processed efficiently, meets local, state and/or federal regulations, is capably administered, and is accurately documented.

Qualified personnel are responsible for proper record keeping, reporting, and auditing, and persons handling institutional funds and revenues are bonded.

Periodic budget reports are prepared for the President of the institution and, where applicable, for department heads and instructors.

Financial records are maintained so that the institution’s fiscal position may be analyzed in a timely manner.

The budgeting and auditing procedure is in accordance with policies set forth in the State  Board of Technical and Adult Education Policy Manual and in conformance with the requirements of the applicable accrediting agency(ies).


 FINANCIAL RESOURCES

Financial Stability

Standard Number: 01-06-04

Standard Statement

The financial stability of the institution is documented.

Explanatory Comment

The quality of instructional service is dependent on adequate financial resources provided within a context of fiscal responsibility and consistency.

Evaluative Criteria

Sources of institutional funds and revenues are identified and documented.  A two-year history of expenditures is maintained by the institution.

The financial stability of a new institution is judged on the basis of external financial support in lieu of a two-year expenditure history.


FINANCIAL RESOURCES

Purchasing Policy

Standard Number: 01-06-05

Standard Statement

The policy for making purchases provides for effective use of budgeted funds.

Explanatory Comment

The purchasing policy facilitates the economical use of funds, the efficient acquisition of necessary supplies, and the expeditious repair of institutional equipment and facilities.

Evaluative Criteria

The purchasing policy reflects the operational and strategic plans and priorities of the institution.

The purchasing policy provides a system for purchasing resource materials, supplies, and equipment based on institutional and/or program needs.

The purchasing policy provides a system for maintaining and repairing institutional and/or program equipment within a reasonable length of time.

The purchasing policy is in accordance with that set forth in the State Board of Technical and Adult Education Policy Manual.


FINANCIAL RESOURCES

Tuition

Standard Number: 01-06-06

Standard Statement

Tuition is established and assessed on a uniform basis.

Explanatory Comment

Tuition fees contribute to the financial resources of the institution.  Students unable to pay tuition are made aware of programs which provide financial assistance.

Evaluative Criteria

Policies for setting tuition are in accordance with Article 5, Chapter 4 of Title 20, Official Code of Georgia Annotated.

Policies for setting tuition are in accordance with those set forth in the State Board of Technical and Adult Education Policy Manual.

Tuition is used to provide facilities and services in accordance with the State Board of Technical and Adult Education Policy Manual.

Student financial assistance programs are provided to students who have demonstrated financial need.


FINANCIAL RESOURCES

Student Fees

Standard Number: 01-06-07

Standard Statement

Student fees are charged to students to cover costs of institutional services.

Explanatory Comment

Student fees vary according to the specific institutional requirements.

Evaluative Criteria

Policies for setting student fees are in accordance with those set forth in the State Board of Technical and Adult Education Policy Manual.


FINANCIAL RESOURCES

Refund Policy

Standard Number: 01-06-08

Standard Statement

A written policy for refunding student tuition, and fees is clear, definitive, and equitable.

Explanatory Comment

A written refund policy ensures that after having incurred a financial obligation to the institution, students who do not enter or who withdraw during the published drop-add period, or in the event the institution cancels a class, are reimbursed at a uniform rate.

Evaluative Criteria

The refund policy of the institution is in accordance with that set forth in the State Board of Technical and Adult Education Policy Manual and is in conformance with the requirements of the applicable accrediting agency(ies).

The refund policy is publicized in the institutional catalog and accessible, and is uniformly administered.


FINANCIAL RESOURCES

Evaluation

Standard Number: 01-06-09

Standard Statement

Procedures for budget planning must be evaluated annually.

Explanatory Comment

Annual review of the institutional financial plan is a multi-faceted assessment that determines whether or not projected allocations of funds fulfill institutional needs and state requirements.

The annual evaluation of the budget planning process and budget is a component of the annual overall institutional evaluation, with evaluation results used to improve effectiveness.

Evaluative Criteria

The evaluation of the budget planning is based on the operational and strategic plans and priorities of the institution.

The evaluation is based on the mission and objectives of the institution.

The evaluation is based on the number of students to be served by the institution.

The evaluation reflects the IES requirements.

The evaluation is conducted in accordance with requirements of the State Board of Technical and Adult Education Policy Manual and conforms with requirements of the  applicable institutional accrediting agency(ies).


PHYSICAL FACILITIES

Evaluation and Planning

Standard Number: 01-07-01

Standard Statement

The institution conducts facility evaluation and planning.

Explanatory Comment

Evaluation of the physical facility determines whether or not the institutional plant adequately meets institutional needs.  Facilities are reviewed and modifications are planned to accommodate changes in programs and services.

Evaluative Criteria

Annual facility evaluation and planning procedures delineate optimal use of the existing facility, identify needs for facility modification, and define future facility development projects.

The operational and strategic plans provide for adequate staff and financial resources to maintain, operate, and/or improve the physical facility.

A professional consultant may be utilized in planning modifications to the existing physical facility.

Annual evaluation and planning procedures involve the entire physical facility including the site, landscaping, utilities, environmental control systems, building exteriors and interiors, and safety and security needs.

Written operational and strategic plans for the physical facility are revised based on annual physical facility evaluations.

A comprehensive safety and security plan to respond to real, threatened, or impending dangers is in effect, is followed, and is regularly evaluated.

The institution has a Facilities Master Plan which is reviewed periodically and revised as necessary.


PHYSICAL FACILITIES

Purpose

Standard Number: 01-07-02

Standard Statement

The existing physical facility contributes to the achievement of the overall mission of the institution and the instructional objectives of the programs.

Explanatory Comment

The physical facility refers to the institution buildings, grounds, utilities, and environmental control systems such as heating and lighting.  Maintenance and operational procedures are component parts of the physical facility.

Off-campus facilities are considered to be part of the physical facility of the institution and, as such, are required to meet all provisions of the facility standards.

Evaluative Criteria

The physical facility supports the overall occupational/technical education program, making possible the effective provision of instructional programs in accordance with the mission of the institution.

The physical facility enables the institutional staff to carry out their responsibilities.

The physical facility enhances the opportunities of the students for occupational, intellectual, and personal growth.


PHYSICAL FACILITIES

Growth Potential

Standard Number: 01-07-03

Standard Statement

The physical facility permits orderly modification and expansion. 

Explanatory Comment

The physical facility of the institution is designed to allow for program flexibility and growth.

Orderly modification and expansion are both functionally and aesthetically effective.

Evaluative Criteria

The site is of sufficient size to allow for future growth of the institution.

The design and location of existing buildings allow for cost efficient future modification and expansion.


PHYSICAL FACILITIES

Site

Standard Number: 01-07-04

Standard Statement

The institutional site meets the instructional and employment market needs served by the institution.

Explanatory Comment

The institutional site includes the grounds and site improvements such as fences, embankments, walks, driveways, parking areas, outdoor lighting, landscape plantings, and drainage systems.

Evaluative Criteria

The institutional site adequately provides for:

  1. location convenient to the employment market;
  2. access to roads or streets;
  3. movement of pedestrian traffic;
  4. movement, loading, and unloading of motorized traffic;
  5. parking areas of sufficient size;
  6. outdoor educational facilities;
  7. access to public utilities;
  8. drainage systems;
  9. energy and land conservation;
  10. landscaping that enhances the aesthetic quality of the institution;
  11. outdoor lighting;
  12. security fences, where needed;
  13. access for disabled persons in accordance with ADA requirements, and
  14. a healthful, safe, and secure environment.

PHYSICAL FACILITIES

Building Design

Standard Number: 01-07-05

Standards Statement

The design, arrangement, and construction of the institutional building(s) facilitate realization of the mission of the institution and the objectives of the programs.

Explanatory Comment

The architectural design and construction of the institution is conducive to effective instruction, flexible programming, efficient maintenance and management, and economical operation.

Evaluative Criteria

The building(s) of the institution are designed and constructed to meet all construction and installation requirements established by local, statewide, and national building codes and fire and safety code regulations, including requirements of the ADA.

Present plans and specifications, as well as those for future modifications, are in accordance with State Board of Technical and Adult Education policy and Georgia law.

The building(s) of the institution are designed to:

  1. accommodate safe, orderly, and effective instructional programs;
  2. create a positive image through the use of color, materials, and architectural features;
  3. provide for interior flexibility by using non-bearing partition walls;
  4. accommodate efficient traffic flow, maintenance, and environmental control;
  5. protect students and staff against health and safety hazards; and
  6. provide equal access to all students in accordance with ADA requirements.

The building(s) and exterior structures of the institution are arranged to:

  1. provide for efficient and aesthetic use of the site;
  2. allow space for future modification and expansion;
  3. provide outdoor activity areas, delivery areas, and doorways that minimize interference with instruction; and
  4. protect students and staff against inclement weather and dangerous traffic.

The interior spaces of the institution are arranged to:

  1. expedite traffic flow;
  2. separate noise producing activities from those that require a quiet environment; and
  3. facilitate delivery and prevent disruption of instructional programs.

The buildings of the institution are constructed of durable, attractive, fire-resistant materials.  Acoustical materials are used where needed.

Emergency evacuation routes in case of natural or other disasters are identified and posted.

Program facilities are accessible to disabled persons in accordance with ADA requirements.


PHYSICAL FACILITIES

Instructional Facilities

Standard Number: 01-07-06

Standard Statement

The instructional facilities of the institution are adequate and appropriate to meet the needs of the programs for classrooms, laboratories, work stations, media centers, storage areas, and related learning areas.

Explanatory Comment

The instructional facilities promote effective teaching and learning.

Related learning areas may include lecture halls, decentralized media centers, small group rooms, and others.

Evaluative Criteria

Space allocations for instructional areas are appropriate for the number of students enrolled and the type of learning activity taking place.

Utilities are safely and conveniently provided to instructional areas on the basis of program needs.

All instructional programs are housed such that they are neither disrupted by nor disruptive to other instructional areas.

The instructional facilities include classrooms, laboratories, workstations, and any specialized learning areas needed to meet program requirements.

Adequate, conveniently located storage areas are available as required for efficient instruction.

Instructional facilities are accessible to disabled persons in accordance with ADA requirements.


PHYSICAL FACILITIES

Non-instructional

Standard Number: 01-07-07

Standard Statement

Non-instructional facilities of the institution are adequate and appropriate for the number of students and/or staff requiring their use.

Explanatory Comment

Non-instructional facilities include, but are not limited to: storage and maintenance areas, reception areas, restrooms, offices, lounges, and eating areas.

Evaluative Criteria

The administrative offices are planned and arranged to:

  1. provide accessibility to students, staff and the general public;
  2. accommodate necessary office equipment;
  3. provide adequate reception and waiting areas;
  4. provide secure storage of records and supplies; and
  5. allow effective use.

The storage and maintenance areas are:

  1. sufficiently large to allow efficient use;
  2. conveniently located throughout the institution; and
  3. adequately heated, cooled, ventilated, and equipped with hot and cold water sinks, as needed.

The faculty are provided office space convenient to their instructional area, a lounge, conference space, and restrooms.

Non-instructional facilities such as cafeterias, restrooms, and waiting areas are attractive and functionally adequate for the number of people using them.

Non-instructional facilities are accessible to the disabled.


PHYSICAL FACILITIES

Environmental Control

Standard Number: 01-07-08

Standard Statement

The utilities and environmental control systems of the institution provide adequate working conditions for students and staff.

Explanatory Comment

Environmental control systems include, but are not limited to: lighting, heating, cooling, ventilation, drainage, sanitation, and water supply systems.

Outdoor and indoor utilities and environmental control systems are necessary.  Outdoor utilities usually entail electrical, lighting, and water supply systems.

Evaluative Criteria

Where appropriate, the physical facilities of the institution are lighted, heated, cooled, and/or ventilated to provide for safe, healthy, and effective use of instructional and non-instructional areas.

Indoor and outdoor instructional areas meet specific program requirements for illumination, humidity, and temperature that are necessary for learning activities.

Lighting, heating, cooling, and ventilation systems are inspected periodically to maintain operating efficiency and to meet safety, health, and comfort standards.  Lighting is surveyed periodically to ascertain illumination intensity.

Water supply, sanitation, and drainage systems are adequate to serve institutional needs and conform to local codes.  These systems are inspected and maintained regularly to meet health and safety standards.

Special environmental controls such as exhaust, air filtration, sterilization, and humidity control systems are adequately provided based on program requirements.


PHYSICAL FACILITIES

Maintenance and Operation

Standard Number: 01-07-09

Standard Statement

A plan for the proper maintenance and operation of the physical facility is prepared and implemented by the institution.

Explanatory Comment

Efficient and cost effective maintenance and operation of the physical facility are dependent on integrated planning and routine monitoring of procedures.

Evaluative Criteria

A plan for proper maintenance and operating procedures is developed and used by the institution.  The plan entails procedures for adequately:

  1. maintaining walkways, driveways, and parking areas;
  2. maintaining landscaping and grounds;
  3. maintaining and operating utilities and environmental control systems;
  4. maintaining and cleaning the interior and exterior of the buildings;
  5. procuring and managing material, equipment, and supplies needed to implement maintenance and operating procedures;
  6. conserving energy and financial resources;
  7. identifying and communicating measures to respond to real, threatened, or          impending dangers or natural disasters that could cause injury to persons on the campus; and
  8. maintaining building equipment and fixtures.

A staff member is designated to coordinate the maintenance and operation of the physical facility.

The plan provides for adequate staff and financial resources to maintain and operate the physical facility.

The plan details procedures for eliminating health and safety hazards.

Emergency procedures are in written form and provided to instructors, administrators, and support personnel.

The plan includes provisions for evaluating and improving operation and maintenance procedures.


PHYSICAL FACILITIES

Equity

Standard Number: 01-07-10

Standard Statement

The physical facilities of the institution ensure all persons equal access to instructional and non-instructional areas.

Explanatory Comment

Conveniently located accessible facilities can prevent staff positions and program enrollments from being sexually stereotyped and closed to special populations.

Evaluative Criteria

Physical facilities, including restrooms, lounges, laboratories, classrooms, offices, and others, are equally accessible to male and female students and staff.

Physical facilities, including restrooms, lounges, laboratories, classrooms, offices, and others, are accessible to disabled students and staff in accordance with ADA requirements.  Special fixtures and modifications ensure accessibility for disabled persons.


EQUIPMENT AND SUPPLIES

Adequacy

Standard Number: 01-08-01

Standard Statement

The furnishings, equipment, and supplies are sufficient and appropriate to support the instructional program and related functions of the institution.

Explanatory Comment

The appropriateness of instructional furnishings, equipment, and supplies is determined on the basis of their quality, safety, type, economy, and direct relevance to instructional requirements.

Requests for state improvement funds for equipment and supplies are prepared and submitted through the Institutional Effectiveness System (IES) evaluation, planning, and budgeting process.  Plans for expenditures of Federal Basic Grant funds for equipment and supplies are approved through the IES Local Application process.

Evaluative Criteria

Appropriate and adequate furnishings, equipment, and supplies are available to support the instructional and non-instructional services of the institution.

Instructional equipment and materials that are comparable to the grades and types used by business and industry are selected to meet specific program requirements and to allow students to develop transferable occupational skills.

All furnishings, equipment, and supplies are selected on the basis of their quality, functionality, economy, safety, and appropriateness for adult learners.  The durability of furnishings and equipment is also a selection consideration.


EQUIPMENT AND SUPPLIES

Safety

Standard Number: 01-08-02

Standard Statement

Appropriate health and safety standards are met by all institutional furnishings, equipment, and supplies.

Explanatory Comment

Safety equipment and supplies are available and used.

Evaluative Criteria

All institutional furnishings, equipment, and supplies meet or exceed local, state, and federal safety standards.

First aid supplies are readily available throughout the institution.

Equipment and supplies are installed; color-coded, controlled, ventilated and/or stored in accordance with applicable safety codes.  Combustible materials are stored in fire resistant storage areas.

All safety furnishings, fixtures, and equipment required by local codes and state law are maintained in working order.

Provisions are made to ensure that required personal safety tools and supplies are available to students and staff.

Hazardous instructional equipment and machinery are equipped with safety devices for the protection of students.

Written safety procedures for equipment and supply use are developed and implemented by the institution.


EQUIPMENT AND SUPPLIES

Management

Standard Number: 01-08-03

Standard Statement

An efficient institutional equipment and supply management system is developed and implemented.

Explanatory Comment

A management system that is efficient facilitates ease and economy of equipment and supply use.

Evaluative Criteria

The equipment and supply management system contributes to the effective delivery of instructional programs.

The management system includes a written plan for maintaining equipment and for replacing or disposing of obsolete equipment.

Written records are kept to document the continued maintenance and upkeep of equipment.

Adequate financial resources support the equipment and supply management system of the institution and provide equipment and supplies at a level to assure quality occupational education.

The equipment and supply management system defines proper procedures for purchasing, maintaining, locating, storing, inventorying, and replacing instructional and non-instructional items in accordance with the State Board of Technical and Adult Education requirements.

A person is designated to coordinate the equipment and supply management system and its staff.

The management system establishes procedures for the effective control and distribution of equipment and supplies.

A system for emergency purchases and maintenance assures expeditious acquisition and/or repair of instructional supplies and equipment.

The management system is evaluated annually.

An annual inventory of all equipment is documented and is in accordance with Georgia law.

The equipment and supply management system is in accordance with the State Board of Technical and Adult Education Policy Manual.


STUDENT SERVICES

Plan

Standard Number: 01-09-01

Standard Statement

A written plan for Student Services is developed and implemented by the institution.

Explanatory Comment

Student Services address the needs, desires, abilities, and interests of potential and currently enrolled students.

Student Services provide continuing assistance to students prior to, during, and after program enrollment.

Evaluative Criteria

A written Student Services plan is developed and implemented annually.

The plan is based on identified student needs and input from the administration, faculty, students, and employment market.

The plan identifies the mission, goals, and objectives of Student Services that are consistent with the mission of the institution.

The plan outlines the duties and responsibilities of the Student Services staff.

The plan makes provisions for an adequate number of qualified Student Services staff.

The plan defines procedures for recruitment, admissions, guidance, orientation, financial assistance, student program placement, and career development.

The plan includes a records management system for documenting all student services.

The plan addresses policies for student government, student activities, student publications, student behavior, student grievances and complaints, residence halls, health services, student special needs services, and intramural athletics, where applicable.

A budget is prepared annually, and adequate funds are provided. 

The plan is evaluated annually and revised as needed.


STUDENT SERVICES

Staff

Standard Number: 01-09-02

Standard Statement

An adequate number of qualified staff provides student services.

Explanatory Comment

The size of the Student Services staff is determined by student enrollment and the types and levels of programs offered.  There should be sufficient staff to assist all potential and currently enrolled students with guidance as well as career choice problems.

An institution Student Services committee provides continuing evaluative and advisory assistance to the state.

Student Services staff work to make students, business, industry, and community agencies aware of occupational/technical programs.

Evaluative Criteria

The Student Services staff meets the qualifications listed in the State Board of Technical and Adult Education Certification Manual.

Adequate staff is made available to carry out student services.

The staff development program for Student Services staff members meets or exceeds the requirements of the State Board of Technical and Adult Education.


STUDENT SERVICES

Orientation

Standard Number: 01-09-03

Standard Statement

A systematic program for the orientation of new students is developed and implemented by the institution.

Explanatory Comment

An orientation program acquaints new students with the policies, rules, services, staff, operational procedures, and organizational structure of the institution.

Evaluative Criteria

Written materials such as student handbooks and catalogs are provided to students each year.

Additional orientation programs for new full-time and part-time students are conducted as needed.

Orientation emphasizes study techniques, use of media or other learning resources, and appropriate work attitudes, habits and behaviors of responsible members of the institution.


STUDENT SERVICES

Records Maintenance

Standard Number: 01-09-04

Standard Statement

Official files and student permanent records are maintained by Student Services and available at the main campus.

Explanatory Comment

Student records aid counselors and faculty in providing proper guidance.  Records are kept confidential (Family Educational Rights and Privacy Act).

Evaluative Criteria

The institution maintains student records for both credit and noncredit courses.

The institution develops and implements policies determining the type of information to be entered on permanent student records and the maintenance and management of those and other records.

A written procedure on access to student records is established to maintain the security and confidentiality of student records by limiting access only to authorized personnel.

The institution establishes and publishes information release policies which respect the rights of individual privacy, the confidentiality of records, and the best interests of the student and institution.

Student records are confidential and are accessible to counselors and instructors only for guidance and educational purposes.

Files and records are stored in storage equipment that is safe against tampering, pilferage, and fire.

Duplicate physical or computer records are kept to address preservation and security of student records.

A staff member is designated as having responsibility for maintaining official files and permanent records of students.

Upon request by students, the institution provides transcripts containing information on program of study, courses or units of study completed with corresponding grades, credit hours earned (if applicable), and dates of attendance.


STUDENT SERVICES

Financial Assistance

Standard Number: 01-09-05

Standard Statement

Student Services assists qualified students in obtaining financial assistance.

Explanatory Comment

Financial aid affords students having limited financial resources an opportunity to further their education.

Evaluative Criteria

Student Services assists students in obtaining necessary financial aid.  Financial aid counseling, documentation, application processing, and other services ensure that qualified students who lack financial resources can pursue occupational/technical education.

An effective system is implemented to prepare, publish, and disseminate financial assistance information.

A records management system is implemented to document the number of students receiving financial aid, expenditures, and the type of aid received.

Institutions that process Title IV loans or have processed such loans in the past have developed and can document that they are following a default management plan that meets all of the requirements of the U.S. Department of Education (Title IV of the 1992 Higher Education Amendments).


STUDENT SERVICES

Evaluation System

Standard Number: 01-09-06

Standard Statement

An evaluation of Student Services is performed annually.

Explanatory Comment

The effectiveness of Student Services is dependent on its ability to meet the needs of the institution and the population it serves.

The annual evaluation of Student Services is a component of the annual overall institutional evaluation.

Evaluative Criteria

A written evaluation plan for determining the effectiveness of Student Services is developed and used.

The annual Student Services evaluation is based on the operational and strategic plans and priorities of the institution.

The evaluation determines the effectiveness of Student Services in meeting the needs of all students.

The effectiveness of Student Services is measured, in part, by use of student surveys that produce feedback data from the recipients of the service.

Findings of the evaluation are made available to staff to utilize pertinent information for improvement of student services.

Revised techniques and methods derived from the annual evaluation improve the student services effort.

The Student Services evaluation is conducted in accordance with requirements of the   State Board of Technical and Adult Education Policy Manual and in conformance with requirements of the applicable institutional accrediting agency(ies).


STUDENT SERVICES

Student Grievances

Standard Number: 01-09-07

Standard Statement

Student complaints and grievances are handled fairly and appropriately.

Explanatory Comment

Students have the right to have their legitimate concerns considered by the institution.

Students need to have information about and access to an equitable system for institutional responses to complaints.

Evaluative Criteria

A written student grievance policy and procedures is developed, published,  and implemented by the institution.

The student grievance procedure is described in the institution’s catalog or handbook for students.

The institution’s student grievance policy and procedures conform to the requirements of the State Board of Technical and Adult Education Policy Manual.

Students are provided with the address of the Council on Occupational Education or the Southern Association of Colleges and Schools Commission on Colleges for use in cases where a grievance cannot be settled at the local level.


STUDENT SERVICES

Guidance

Standard Number: 01-09-08

Standard Statement

Guidance and program placement services assist students to make decisions about their career and educational plans.

Explanatory Comment

Guidance services relate student needs, desires, and abilities with the institution’s academic programs and services to support student planning and decisions.

Information from assessment of student achievement and aptitudes is useful in placing students at appropriate levels of courses and programs to assure reasonable expectations of student success.

Evaluative Criteria

Guidance services include initial placement of students in programs, and assistance with  career choice decisions.

Tests or other assessment measures and methods used to assess student achievement or aptitude for occupations are appropriate and sufficiently accurate to provide guidance and program placement services to students.

Studies of students initial placement in programs, success in training, and success on the job are conducted and used to improve guidance and placement activities.


PLACEMENT AND FOLLOW-UP

Follow-up

Standard Number: 01-10-01

Standard Statement

A written follow-up plan is developed and implemented by the institution.

Explanatory Comment

The follow-up process is one method of ascertaining student outcomes through systematic and continuous collection of information from graduates, completers, non-completers, and employers.  Follow-up data are used for program evaluation and improvement.

Evaluative Criteria

The institution develops and implements a written follow-up plan that is used to measure the quality and outcomes of each instructional program.

The plan designates a qualified staff member to coordinate the follow-up effort and requires each faculty member to participate in obtaining, recording, distributing, and using follow-up data.

The plan details follow-up data collection methods and procedures that make use of appropriate survey instruments and sampling techniques.

Follow-up data are collected from program graduates, completers, non-completers, and the employers of program graduates and completers to obtain information about program effectiveness and relevance.

A statistically valid sample is used where large numbers of graduates, completers, and non-completers justify its use in collecting follow-up information.

Follow-up of graduates, completers, and employers occurs after sufficient time on the job to provide an appropriate basis for program assessment.

The plan delineates procedures for organizing and analyzing follow-up data.

The plan makes provisions for follow-up data maintenance and utilization.  Information derived from analysis of follow-up data is disseminated to the administration and faculty in order to facilitate program evaluation and improvement.

The plan provides for adequate staff and financial resources to support implementation of the follow-up effort.

Annual evaluation and revision of the follow-up plan assures that the follow﷓up process is effective and continuous.


PLACEMENT AND FOLLOW-UP

Job Placement

Standard Number: 01-10-02

Standard Statement

A systematic job placement plan is developed and implemented by the institution.

Explanatory Comment

Job placement services assist students in obtaining appropriate employment or enrollment in advanced educational programs.  Placement records on graduates, completers, and non-completers is one means of assessing success of the institution in achieving its mission.

Evaluative Criteria

The institution implements a placement plan ensuring that individuals who complete a program of study are given necessary assistance in obtaining appropriate employment or securing additional educational opportunities.

The plan reflects the mission of the institution and the input of the administration, faculty, and employment market.

The plan includes procedures for student referral services based on student records and a current file listing employers and employment opportunities and educational institutions and opportunities.

The plan outlines processes needed to sustain a communications network that includes the placement coordinator, the institutional staff, and the businesses and industries in the employment market.

The plan details a placement documentation and records management system.

The plan includes a job placement records maintenance and utilization system for graduates, completers, and non-completers.  Information derived from analysis of placement records is disseminated to the administration and faculty in order to facilitate program evaluation and improvement.

The plan designates a qualified staff member to coordinate the implementation of the placement services.

The plan makes provisions for adequate staff and funding to support the job placement services.

The job placement plan is reviewed and revised annually.


PLACEMENT AND FOLLOW-UP

Placement and Follow-up Records

Standard Number: 01-10-03

Standard Statement

The institution maintains and utilizes job placement and follow-up records for program graduates, completers, and non-completers.

Explanatory Comment

Job placement and follow-up records are maintained and utilized to aid students in obtaining jobs and to evaluate and improve instructional programs.  Job placement and follow-up records are kept confidential (Family Educational Rights and Privacy Act).

A program graduate is a student who has demonstrated competencies required for a program and has been awarded the appropriate degree, diploma, or certificate.  

A program completer is a student who has acquired sufficient competencies for employment in the field of training or a related field.

A program non-completer is a student who enrolled in an institution but withdrew before acquiring sufficient competencies for employment in the field of training or a related field.

Evaluative Criteria

The institution maintains job placement and follow-up records for each program graduate, completer, and non-completer.

Job placement and follow-up records are securely stored in a central location.

Student job placement and follow-up records are confidential.

Information derived from student job placement and follow-up records is organized, analyzed, and disseminated at least annually to the administration and faculty of the institution.

Job placement information is utilized, in conjunction with follow-up data, to evaluate and improve job placement procedures and instructional program outcomes.


PUBLIC INFORMATION, MARKETING AND COMMUNITY RELATIONS

Plan

Standard Number: 01-11-01

Standard Statement

A written public information, marketing and community relations plan is prepared and implemented by the institution.

Explanatory Comment

An effective and continuous public information, marketing and community relations effort is necessary to maintain a close working relationship internally with faculty, staff and students, and externally with business, industry, and public and private organizations within the service area.  The plan ensures that information about occupational education is publicized to all persons who should be served by the institution.

Evaluative Criteria

A public information, marketing and community relations plan is developed and evaluated annually.

The mission, short-range and long-range objectives, and priorities of the institution are reflected in the public information, marketing and community relations plan.

The plan is based on input from:

  1. faculty, staff and students of the institution;
  2. program advisory committees;
  3. business, industry, and other community organizations;
  4. institutional board of directors; and
  5. alumni or other individuals within the community and employment market.

The plan serves to make persons within the employment market aware of occupational/technical opportunities and the programs and services offered by the institution.

The plan serves as a recruitment tool for the programs offered by the institution.

The plan meets the requirements established by the applicable institutional and programmatic accreditation agencies.

The plan serves to make employees of the institution aware of organizational goals and objectives, strategic directions, accomplishments, and challenges.

The plan serves to make currently enrolled students aware of campus-wide activities and any changes that affect students.

The public information, marketing and community relations plan utilizes various media and methods to communicate the goals, objectives, and accomplishments of the institution.  Such media include:

  1. electronic media;
  2. billboards;
  3. newspapers;
  4. brochures;
  5. student newspapers;
  6. alumni bulletins;
  7. yearbooks; and
  8. other institutional publications.

An annual public information, marketing and community relations budget is prepared and adequately funded.

The plan identifies individuals and groups to participate in the public information, marketing and community relations effort and serves as a means of informing them of their responsibilities.

The materials developed for use in the various mediums meet requirements established by applicable institutional and programmatic accrediting agencies and local, state, and federal laws.


PUBLIC INFORMATION, MARKETING AND COMMUNITY RELATIONS

Financial Provisions

Standard Number: 01-11-02

Standard Statement

Adequate financial support is provided for public information, marketing and community relations. 

Explanatory Comment

In order to keep the students, staff, and employment market informed of the goals, objectives, and accomplishments of the institution, sufficient funding must be allocated for the public information, marketing and community relations effort.

Evaluative Criteria

A budget is prepared annually, and adequate funds are provided.

Adequate financial support allows for a multi-media, multi-method approach in order to inform the community and employment market of the institutional news.


PUBLIC INFORMATION, MARKETING AND COMMUNITY RELATIONS

Staff

Standard Number: 01-11-03

Standard Statement

The staff of the institution participates in the public information, marketing and community relations effort.

Explanatory Comment

The size and diversity of the public information, marketing and community relations staff depends on the size of the institution, community, and employment market.

Qualifications of public information, marketing and community relations personnel are defined by the institution.

Evaluative Criteria

A qualified staff member is designated to coordinate the public information, marketing and community relations effort of the institution.

Individuals and groups participating in public information, marketing and community relations efforts are informed of their responsibilities.

Public information, marketing and community relations personnel fulfill the requirements of the staff development plan.


PUBLIC INFORMATION AND, MARKETING AND COMMUNITY RELATIONS

Evaluation

Standard Number: 01-11-04

Standard Statement

Evaluation of the public information, marketing and community relations plan is performed annually.

Explanatory Comment

The effectiveness of the public information, marketing and community relations effort is dependent on its ability to meet the needs of the institution and the community and employment market it serves.

Evaluative Criteria

The evaluation of the public information, marketing and community relations plan considers the relevance of activities to the operational and strategic plans and priorities of the institution.                                         

The evaluation is conducted and documented to determine the effectiveness of the public information and community relations effort in reaching desired audiences.

The evaluation provides data regarding the image of the institution held by various constituent groups and the means of improving the institutional image where needed.

The evaluation ensures rigorous attention to the accuracy, integrity, and responsibility exhibited in all institutional advertising and recruitment publications.

Revised techniques and methods derived from the annual evaluation results improve the public information, marketing and community relations effort.

The public information, marketing and community relations plan is revised as indicated by  results of the evaluation process.

Public relations activities meet requirements established by institutional and programmatic accrediting agencies and all applicable local, state, and federal laws.


PUBLIC INFORMATION, MARKETING AND COMMUNITY RELATIONS

Publications

Standard Number: 01-11-05

Standard Statement

Publications will meet requirements established by institutional and programmatic accrediting agencies and local, state, and federal laws.

Explanatory Comment

The various regional institutional accreditation agencies and the program-specific professional accrediting bodies have specific requirements for documentation of accreditation status in publications of the institution.

State and federal law has established specific guidelines, which must be included in publications of the institution.

Evaluative Criteria

Publications comply with requirements established by institutional and programmatic accrediting agencies.

Publications comply with requirements established by local, state, and federal laws.


SPECIAL NEEDS

Policy

Standard Number: 01-12-01

Standard Statement

The institution is committed to providing technical education to special needs students.

Explanatory Comment

Special needs students are those who are academically and/or economically disadvantaged, are physically and/or mentally disabled, or are national origin minority students with limited English language skills.

The special needs requirements of the State Board of Technical and Adult Education meet or exceed all local, state, and federal legislation.

Special needs legislation includes, but is not limited to, mandates for auxiliary aids to students, removal of architecture and equipment barriers, and non-restrictive career counseling.

Evaluative Criteria

Special needs policies and operational procedures that comply with current local, state, and federal special needs legislation are implemented in the institution.

Students who are academically and/or economically disadvantaged are provided special services and assistance to enable them to succeed in the instructional program.

Students who have physical and/or mental impairments are provided special services and assistance to enable them to succeed in the instructional program, in accordance with the Americans with Disabilities Act requirements.

Students who are national origin minority students with limited English language skills are provided special services and assistance to enable them to succeed in the instructional program.

All special needs personnel meet State Board of Technical and Adult Education terms and conditions of employment.

Instructional program faculty are prepared, through staff development education, to provide assistance for students with special needs.

Course objectives within the program are utilized as the basis for developing an educational plan for each disabled student under 2l years of age enrolled in the instructional program.


EQUITY

Policy

Standard Number: 01-13-01

Standard Statement

The institution affords equal access and opportunities to all qualified students and staff.

Explanatory Comment

Equal access and equal opportunity refer to the prohibition of discrimination on the basis of race, color, national origin, religion, sex, or disabling condition in educational programs, activities, or employment.

The equal access and equal opportunity requirements of the State Board of Technical and Adult Education meet or exceed all relevant state and federal legislation.

Equal access and equal opportunity legislation includes, but is not limited to, mandates for:  equitable admissions practices; counseling, employment, grievance, and leave procedures; nondiscriminatory recruitment and promotional materials; and public notification of nondiscrimination.

Evaluative Criteria

The nondiscrimination policies of the institution comply with current State Board of Technical and Adult Education Policy and state and federal law.

A written equal opportunity policy that ensures employment on the basis of qualifications regardless of race, color, national origin, religion, sex, age, or disabling condition is implemented in the institution.

A written policy that ensures equal access to all qualified students who can safely benefit from instructional services regardless of race, national origin, religion, sex, age, disabling condition, economic disadvantage, or academic disadvantage is implemented in the institution.

The written institutional policy that precludes use of institutional facilities and/or resources in activities that promote sex role stereotyping is implemented in the instructional program.


HEALTH AND SAFETY

Policy

Standard Number: 01-14-01

Standard Statement

Each institution provides a safe and healthful environment for students and staff.

Explanatory Comment

References for proper health and safety conditions, practices, and procedures are available in State Board of Technical and Adult Education policy and local, state, and federal law.  Emergency and disaster plans, accidents reports, and fire drill procedures are based on information from the State Fire Marshall's Office, the Civil Defense Division, and the Georgia Department of Human Resources.

Evaluative Criteria

The physical facility, furnishings, equipment, and supplies of each institution meet or exceed appropriate local, state, and federal health and safety standards.

Proper health and safety practices are developed, implemented, and integrated into the instructional program and each specific program.

Health and safety facility and equipment provisions are in accordance with the State  Board of Technical and Adult Education policy and appropriate local, state, and federal law.

Policies and procedures are in accordance with the Drug Free Workplace and Drug Free Schools and Campuses Acts.